Part-Time Staff Assistant II, Fine Arts

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect, and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

About the Campus

Lone Star College-North Harris, nestled on 200 acres of piney woods, is the original and largest college in the Lone Star College System family. Serving the community for more than three decades, LSC-North Harris offers more than 60 programs of study, including university-transfer and numerous education courses and programs. The campus is keenly focused on leading-edge technology in emerging technical job fields. Location: 2700 W.W. Thorne Drive, Houston, TX 77073.

About the Role

The PT Staff Assistant II performs standard and some advanced administrative duties. Duties include receiving and logging information, making copies, preparing correspondence and basic documents, answering routine questions and inquiries, maintaining databases, and tracking data. May provide departmental support by coordinating office activities and meetings. May provide direct support to staff at varying levels.

Responsibilities

• Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator.
• Provide information and assistance with routine and non-routine tasks and resolve problems from multiple individuals, faculty, and customers/students.
• Assist students, faculty, staff, and visitors by handling their requests and providing routine information. Provide excellent customer service support.
• Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors.
• Monitor expenses charged against department accounts and track on budget spreadsheets. Reconcile ProCard and T&E card expenses as they post. Maintain budget report for purchases expensed, encumbered, and the remaining balance.
• Create all travel and expense reports for department staff.
• Responsible for requisitions and purchase orders. Responsible for ordering business cards for division staff.
• Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners).
• Manage inventory of assets and supplies, sourcing for suppliers (vendors), and submitting invoices.
• Participate in developing new programs, maintaining departmental records, student files, and other documents.
• Create procedures for a variety of office duties to better streamline office functions.
• Recruit, train, and supervise student workers.
• Oversee suite appearance through facilities department when needed.
• Assist with Information Sessions, ensuring there is a sign-in sheet, certificates, and signs being posted.
• Submit marketing requests and work requests and take care of general maintenance requests for the division.
• Order office and cashiering supplies to support daily operations.
• Generate reports that help others track, evaluate, and complete tasks. These requests may come from or be assigned by a manager, instructor, or counselor in the division. Items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to email to instructors (e.g., Official day and W day), rosters with telephone numbers, and academic advising rosters.
• Responsible for other reasonable, related duties as assigned.

Requirements

• High school diploma or GED.

Skills

• Strong attention to detail.
• Proficiency with common office software (i.e., Microsoft Word, Excel, and PowerPoint).
• Strong oral and written communication skills.
• Excellent customer service skills.
• Knowledge of general office practices and procedures.
• Ability to multi-task and prioritize work assignments.

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

Equipment used includes a PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment. Interface with internal and external contacts as needed to carry out the functions of the position. Work is performed in a climate-controlled office with minimal exposure to safety hazards.

Pay

Hourly pay rate is $15.92.

Benefits

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, and participation in a tax-deferred retirement plan.