Part-time Staff-Clerical Assistant [Fine Arts Dept]

Job Description Summary The Fine Arts Department is seeking a Part-Time Clerical Assistant to support the daily operations of the department. Working closely with the Department Chair and faculty members, this position provides clerical and administrative support, assists with departmental communications, maintains records, coordinates schedules, and supports departmental initiatives. The ideal candidate is dependable, organized, adaptable, and able to work independently while contributing to an efficient and service-oriented environment. Hours: Part-time position. Hours may be flexible based on departmental needs and applicant availability. Required Education High School Diploma, GED or equivalent Required Experience Six months of clerical, administrative support, or office experience.Experience providing professional customer service and communicating effectively with employees, students, vendors, and members of the public.Experience using office software and online systems.Experience handling multiple responsibilities in a professional environment. Preferred Education Associate degree or completion of college coursework in business, office administration, or a related field. Preferred Experience Experience providing administrative support in a higher education or educational setting.Experience with scheduling, records management, document preparation, and office procedures.Experience using Microsoft Office applications and cloud-based software systems. Essential Duties And Responsibilities Provide clerical and administrative support for the Fine Arts Department.Prepare, process, and maintain departmental correspondence, records, reports, and other documentation.Coordinate calendars, meetings, appointments, and departmental deadlines.Assist faculty with the completion, submission, and tracking of forms, requests, and required documentation.Enter, update, verify, and maintain information in institutional software systems and databases.Monitor administrative processes and follow up on pending items to ensure timely completion.Serve as a point of contact for faculty, students, visitors, and vendors.Assist with special projects, events, and departmental activities.Identify operational needs and take initiative to support the effective functioning of the department.Maintain confidentiality of sensitive information.Perform other related duties as assigned. Knowledge, Skills And Abilities Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College. Strong organizational, time-management, and problem-solving skills.Excellent attention to detail and accuracy.Ability to prioritize work and manage multiple tasks effectively.Strong written, verbal, and interpersonal communication skills.Ability to learn new software systems and administrative procedures quickly.Ability to work independently, exercise sound judgment, and complete tasks with minimal supervision.Demonstrated initiative and a proactive approach to supporting departmental operations.Ability to establish and maintain effective working relationships with faculty, staff, students, and community members.Proficiency with Microsoft Office applications and general office technology.Ability to maintain confidentiality and handle sensitive information appropriately. Special Instructions to Applicants This position is designated as a security sensitive position and requires a satisfactory criminal history background check. Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment. Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.