Part Time Secretary-Mayor's Office

Essential Duties and Responsibilities

• Aid in handling incoming calls, assessing caller's needs, and directing calls to appropriate departments or individuals.
• Compose and type correspondence based on provided ideas, rough drafts, or written formats.
• Write basic letters to the public, respond to City Council agendas, proclamations, and other documents as required.
• Handle filing tasks and manage the mail, sorting and distributing it to relevant departments and personnel.
• Maintain inventory and order office supplies as needed for the Mayor's office, including paper for the copier.
• Assist with accounts payable functions.
• Manage the office when the Secretary is absent.
• Perform any other duties as assigned.

Education and Experience

• High School diploma or equivalent.
• At least one year of related work experience and/or training.
• A combination of education and experience will be considered.

Skills and Qualifications

• Excellent organizational, typing, and data processing skills.
• Proficient in using personal computers and office software, including word processing, database, internet, and spreadsheet applications.
• Working knowledge of office software and machines.
• Firm understanding of math and technology, along with knowledge of accounting techniques.
• Effective communication skills, both oral and written.
• Ability to maintain confidentiality.
• Ability to work under pressure and meet deadlines.
• Ability to follow departmental rules, regulations, policies, and practices.
• Practical application of concepts, practices, and specialized techniques.
• Evaluation and interpretation of factors, conditions, or unusual circumstances.
• Inspection, testing, or evaluation of compliance with established standards or criteria.
• Gathering, analyzing, and evaluating facts.
• Proofreading work.
• Efficiently utilizing specific software for department use.