Part-Time Secretary

Job Duties

• Serve as the first point of contact for students, staff, and visitors; provide information and direct inquiries.
• Answer and route phone calls, emails, and other communications promptly and professionally.
• Maintain office records, files, and databases, process forms, documents, and confidential information.
• Aid Center Director with scheduling and preparation of materials.
• Support student services functions, such as intake, directing students to resources, and processing routine requests.
• Manage the efficient operation of the Page Fremont County Center office, including support for all programs (college credit, adult and continuing education, HiSET and others).
• Assist with recruitment and marketing for both Continuing Education and credit courses by making outreach phone calls and proofreading flyers for mailings.
• Aid in coordinating meetings and events by arranging room assignments, setting up audio/visual equipment, coordinating food service, parking, and preparing and distributing notifications.
• Assist with proctoring HiSET exams, course make-up tests, online course exams, tests from outside institutions, and Iowa Pesticide Applicator Certification exams.
• Perform receptionist duties, including greeting office visitors and handling incoming calls in a friendly and professional manner.
• Direct calls and visitors to the appropriate college personnel or departments, and respond to questions or concerns from students, staff, and the public in a cooperative and helpful way.
• Assist walk-in clients as needed, demonstrate strong interpersonal skills, the ability to convey technical information clearly, and patience in serving a diverse population.
• Coordinate communications and collaborate on activities with other educational institutions, vendors, external organizations, and the public.
• Proofread marketing materials, reports, correspondence, flyers, and other documents to ensure accuracy and clarity.
• Aid with participant registration and manage payment/cashier duties, including generating receipts, processing registrations, and preparing bank deposits.
• Create, update, and maintain electronic calendars.
• Aid with the annual fundraising event for student scholarships.

Qualifications

• A High School Diploma required with one year of administrative assistant experience preferred.
• Proficient computer and keyboard skills required.
• Candidates should demonstrate strong written and verbal communication abilities, effective time management, and a solid understanding of standard office practices, including basic bookkeeping.
• Must be able to type at least 50 WPM.
• Occasional evening hours may be required.
• Possess working knowledge of Zoom software and related equipment, as well as copiers, printers, and other office devices, and provide troubleshooting support as needed.
• Ability to pass a background check, have a valid U.S driver's license and good driving record.