Part-Time Secretarial Assistant - Discipline

About the role

The School Secretarial Assistant supports and upholds the mission, vision, and strategic goals of Lexington County School District One towards increased outcomes for students. They interact, communicate, and collaborate with all stakeholders effectively, establishing a safe, supportive, positive, and productive working and learning environment.

Responsibilities

• Supports and upholds the mission, vision, and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates, and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive, and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment, and materials.
• Provides secretarial support by performing such duties as answering, screening, and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.
• Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials, maintaining various records, etc.
• Generates various records and forms; prepares letters and related documents as assigned.
• Enters and maintains computer records.
• Affords assistance as a back-up to other office staff when necessary.
• Effectively uses personal technology devices and software applications for the management of pertinent information and communication.
• Operates and utilizes general office equipment.
• Performs other job-related duties as assigned.

Requirements

• High school graduate
• Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Qualifications

• Certificates, licenses, registrations: Must have current government issued identification

Skills

• Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies.
• Must be able to access reliable transportation.
• Personal computer experience required.
• Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
• Ability to establish and maintain effective working relationships with students, staff, and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to apply knowledge and current research and theory.
• Ability to organize and implement a flexible work schedule in order to meet reporting deadlines.
• Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
• Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.
• Some extended hours and multiple demands from several people are frequently required of the employee.
• Computer literacy required.
• Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position.
• Knowledge of school policies, procedures, and operations.
• Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.
• Ability to maintain high standards of accuracy in exercising duties.
• Ability to anticipate work to be completed and to complete work without the need for direct supervision.
• Ability to maintain confidentiality of employee and student records and information.
• Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public.

Benefits

Terms Of Employment 4 Hours/190 Days Support Staff Salary Scale (Grade 7)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Pay

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Schedule

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.