Part-Time Admin Assistant

Primary location: Burnet Campus. Part-time, 20 hours per week (0.5 FTE). Regular employee status.

Pay

Expected starting pay range: $20.57 - $25.72 per hour. Pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on-call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

Responsibilities

• Coordination: Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts and anticipate problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches using electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication: Research information following well-defined paths and respond to a multitude of requests. Function as a resource on department policy and processes. Work effectively with other departments, external agencies, and vendors. Troubleshoot problems and propose solutions.
• Technology: Use software applications to create and edit workbooks, documents, and presentations. Understand department software functions and use this knowledge to organize information. Produce queries from databases and review data for variances.
• Writing/Editing: Produce well-written notes, documents, or communications. Transcribe medical dictation. Take and format meeting minutes for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources: Complete and process forms, documents, and reports. Collect and electronically submit payroll information for the department. Act as a liaison with payroll. Compile information and perform data entry for departmental budget information and expense tracking. Assist with completion of HR forms. Assist with account reconciliation. Validate accuracy of submitted information and resolve discrepancies. Act as a liaison with Human Resources Management Services to facilitate personnel processes. Work typically impacts the entire department and involves coordination with internal and external constituents.

Requirements

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

• Recognized by U.S. News & World Report as a top 10 best Children's Hospitals in the nation for more than 15 years.
• Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) funding.
• Recognized as one of America’s Best Large Employers (2025) and America’s Best Employers for New Grads (2025).
• One of the nation's America’s Most Innovative Companies as noted by Fortune.
• Consistently certified as a great place to work.
• A Leading Disability Employer as noted by the National Organization on Disability.
• Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC).

We believe in empowering our teams with tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.