Part-Time QuickBooks Bookkeeper & Operations Support Specialist

Responsibilities

• Enter and maintain accurate information in QuickBooks
• Support accounts payable and accounts receivable
• Aid with billing, invoices, customer records, and vendor records
• Match invoices, receipts, packing slips, purchase orders, and job documentation
• Assist with purchasing and vendor follow-up
• Track material orders, deliveries, backorders, and job-related purchases
• Support inventory, warehouse, project, and operations records
• Aid with job costing, work order documentation, and project-related bookkeeping support
• Organize digital and paper records
• Communicate with vendors, customers, office staff, warehouse staff, operations staff, and field employees
• Identify missing information, documentation gaps, or process issues
• Ongoing support in warehouse activities (shipping, receiving, inventory) as needed
• Occasional local travel for office activities (post office, bank, etc)

Requirements

• Minimum 2 years of QuickBooks experience
• Minimum 2 years of bookkeeping, accounts payable, accounts receivable, billing, or similar office bookkeeping experience
• Strong attention to detail and accuracy
• Comfortable using Office 365, Outlook, and Excel
• Ability to organize invoices, receipts, purchase orders, packing slips, job records, and vendor/customer information
• Good written and verbal communication skills
• Ability to work independently and follow through on open items
• Reliable attendance and consistent weekday availability
• Ability to work on site in the Dayton-area office
• Ability to support warehouse activities (shipping, receiving, inventory) as needed
• Ability to travel locally for post office and bank deposit as needed

Qualifications

• QuickBooks Desktop and/or QuickBooks Online experience
• Purchasing or vendor management experience
• Inventory, warehouse, logistics, or materials tracking experience
• Billing, job costing, work order, or project bookkeeping experience
• Bills of material / BOM experience
• Commercial electrical, construction, contractor, service company, manufacturing, or trades experience
• SharePoint, QuickBase, and Office 365 experience

Pay

$23–$26/hour, depending on experience

Schedule

Part-time, 20–25 hours per week

Benefits

Note This is a part-time position. Full-time benefits such as PTO, paid holidays, health insurance options, dental insurance options, vision insurance options, disability options, and 401(k) apply to full-time employees only. This part-time position offers competitive hourly pay, consistent weekday hours, a small-team environment, and the opportunity to support bookkeeping, purchasing, billing, inventory, and operations.