Part-time Project Associate, Coaching Education

The Role

The Part-Time Education Delivery Project Administrator plays a vital role in supporting the organization’s broader coach education initiative by executing all logistical and administrative tasks for USTA Coaching Workshops. These tasks include coordination of pre- and post-workshop efforts, stakeholder communication, contracts, invoices, and expense reports to ensure seamless workshop execution.

By fulfilling these responsibilities, this position ensures that coaches receive high-quality training and resources, helping them enhance their skills and better serve their players.

Responsibilities

• Coordinate pre- and post-workshop logistics, documentation, and stakeholder communication.
• Create and maintain Section-specific Google Folders with essential documents (e.g., marketing materials, tracking sheets, templates).
• Collaborate with Section representatives to secure workshop dates and post-registration details on the National calendar.
• Monitor registrations, update tracking documents, and notify relevant stakeholders.
• Cook up Coach Developers (CDs) for workshops, including travel and accommodations.
• Organize logistics, including equipment, lunch, snacks, name tags, and check-in desk needs for workshops.
• Send participants access instructions to the LMS and respond to email inquiries.
• Prepare and share participant rosters with CDs.
• Archive workshop rosters and photos.
• Update participant records in the LMS and issue Records of Completion.
• Develop, update, and maintain clear documentation of workflows for workshop planning and execution.
• Identify inefficiencies in workflows and collaborate with the team to implement improvements.
• Support contract management, ensuring accuracy and timely processing.
• Aid in tracking and managing invoices and expense reports while maintaining organized records.

What You Are

• Minimum of 3 years of experience in an administrative assistant, project coordinator, or similar role.
• Experience in event coordination, program administration, or educational settings is a plus.
• Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite.
• Exceptional organizational and multitasking skills, with the ability to prioritize and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to document workflows, processes, and procedures clearly and effectively.
• Excellent problem-solving and critical-thinking skills to handle logistical challenges.
• Strong written and verbal communication skills for engaging with participants, stakeholders, and team members.
• A positive, proactive approach to teamwork and collaboration.

Position Details

• This position is considered non-exempt.
• The Role is considered hybrid/flex and may allow for both remote and on-site work.
• The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

What We Offer

• The expected salary for this position is $20.00 - 23.00 hourly rate.
• This position is non-exempt.
• Any additional pay or benefits a person may qualify for are not included in this range.
• The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.