Part-time Project Associate

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools, committed to improving the human condition through medical education, scientific research, and direct patient care. The Jordan Wellness Collaborative (JWC) Lab is a multidisciplinary research and practice collaborative advancing community research and program development focused on substance use, mental health, and accessible health systems.

About the role

The Project Associate (Part-Time) will provide administrative and programmatic support to the Principal Investigator (PI) and research team to ensure efficient day-to-day operations of the JWC and NYU UC2 Hub.

Responsibilities

• Assist with logistics for selected Hub meetings and activities, including preparing agendas, organizing materials, and maintaining shared documents and files.
• Maintain basic tracking tools such as calendars, task lists, and spreadsheets to support monitoring of project timelines and deliverables under the direction of the PI.
• Assist with coordinating special events, such as occasional workshops, trainings, convenings, or community-focused meetings, including planning, invitations, materials preparation, and day-of logistics.
• Support scheduling and coordination of meetings for the PI and project teams, focusing on key recurring meetings and priority engagements identified by Hub leadership.
• Prepare and distribute meeting agendas, virtual meeting links, and related documents in advance.
• Attend designated meetings, take clear and accurate notes or minutes, and circulate summaries and action items to relevant team members.
• Support internal and external communication by drafting routine emails and follow-up messages, including scheduling requests, reminders, and simple information inquiries.

Requirements

• Associate's Degree is required.
• Minimum of 1 year of related experience in an office setting or the equivalent combination of education and experience.
• Effective oral, written communication, and interpersonal skills.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Access).
• Ability to develop basic formulae for spreadsheets, set up routine computer procedures, and access email, electronic calendars, and other basic office support software.
• Ability to proofread documents and write clear, concise first drafts.
• Typing speed of at least 45 net words per minute.
• Knowledge of standard office practices and ability to use standard office equipment such as copy machines, multi-line telephones, and fax machines.
• Ability to multitask while paying attention to details.

Preferred Qualifications

• Associate's degree in a related field with 2 to 3 years of related experience in an office setting.
• Ability to effectively communicate with all levels of the organization.

Benefits

NYU Grossman School of Medicine provides a comprehensive benefits and wellness package, including:

• Financial security benefits and a generous time-off program.
• Employee resource groups for peer support.
• Access to a holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

Pay

The salary range for this role is $32.14 - $38.15 hourly, depending on experience, specialty, education, and hospital need.