part time Project Assistant

About the role

We are looking for a detail-oriented part-time Project Assistant to support a non-profit organization in Kentucky. This contract position will work closely with the Career Director and the broader team to keep daily activities organized and information accurately maintained. The ideal candidate enjoys administrative coordination, communicates professionally, and is comfortable working in Salesforce and Excel to help the team stay on track.

Responsibilities

• Provide day-to-day administrative support to the Career Director and team, helping manage priorities and maintain an organized workflow.
• Maintain accurate records in Salesforce and Excel, ensuring information is entered, updated, and tracked consistently.
• Assist with coordinating team activities, schedules, and follow-up tasks to support ongoing career services operations.
• Prepare reports, spreadsheets, and status updates that help leadership monitor progress and outstanding needs.
• Respond to internal and external inquiries with professionalism and strong customer service.
• Help organize documents, data, and related materials so the team can easily access important information.
• Support project-related tasks and provide general assistance that keeps departmental operations running smoothly.

Requirements

• Experience in an administrative support, project coordination, or assistant role.
• Proficiency with Microsoft Excel, including maintaining spreadsheets and organizing data.
• Working knowledge of Salesforce or similar CRM systems.
• Strong customer service and communication skills.
• Ability to manage multiple tasks, stay organized, and maintain attention to detail.
• Comfortable supporting teams in a non-profit or mission-driven environment.
• Background in HR administration or related operational support is helpful.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

Schedule

Part-time