Part Time Procurement Specialist

About the role

The City of Germantown seeks a Contract Administrator to support the procurement and contract management processes.

Responsibilities

• Assist Procurement staff with maintaining a product/service database
• Verify contractor compliance with required insurance coverage and other contract provisions
• Notify departments of contract renewal dates, changes, terminations, and extensions
• Analyze contracts for compliance with policies and procedures
• Resolve issues of non-compliance and ensure timely payments to contractors
• Maintain file system and prepare/retrieve documents
• Contact vendors for price quotes and document comparisons
• Prepare bid tabulations and analysis sheets
• Provide assistance to user departments and explain the City's contracting process
• Process third-party insurance claims
• Perform general/clerical tasks as needed

Requirements

• One to three years' experience in purchasing or contract management
• Knowledge of pertinent Federal, State, and City ordinances, laws, codes, and regulations governing municipal procurement
• Ability to operate calculators, computers, and necessary software applications
• Ability to write clear bid specifications and evaluate vendor bids
• Ability to prioritize and analyze data, and interpret instructions
• Ability to add, subtract, multiply, divide, calculate decimals and percentages, interpret graphs, and apply principles of fractions
• Ability to exercise judgment, decisiveness, and creativity in evaluating information against criteria