Part-Time Police Records Clerk

Posting Date: September 17, 2026

Department: Police

Reports to: Police Records Supervisor

Pay

Starting Salary $21.94 per hour

Schedule

Part‑Time (25–30 hours per week)

Overview

Assists the Records Supervisor. Assists Detectives and Patrol with all paperwork generated by the Police Department.

Supervision Received: Works directly under the supervision of the Records Supervisor and the Division Lieutenant.

Essential Job Functions

• Regular attendance in order to fulfill job requirements.
• Process, transcribe, validate, and store officer's paperwork, recorded offense reports, and all other associated paperwork into the records management system.
• Provide quality control including but not limited to ensuring the accuracy of information entered into the records management system.
• Utilize the records management system to assist citizens, officers, and administration.
• Maintain access control of all documents to be disseminated to other police departments, the courts, county attorney's office, law enforcement agencies, and the community.
• Maintain a working knowledge of the criminal justice records release laws for the State of Utah.
• Respond to all records requests.
• Perform in‑house records management background checks requested by government agencies and citizens.
• Provide receptionist duties including responding to individuals at the window and answering records department telephone lines.
• Provide citizens with general information and referrals to appropriate resources.
• Provide extensive customer service both internally and externally.
• All other duties as assigned and/or deemed necessary.

Knowledge, Skills, and Abilities

• Essential knowledge of typing, spelling, vocabulary, office procedures and techniques, and all office equipment.
• Must have the ability to type 50 words per minute on a standard typewriter or keyboard.
• Ability to handle stressful situations competently.

Minimum Education and Experience Requirements

• Graduation from a standard senior high school or equivalent (GED).
• Maintains GRAMA certification.

Physical Requirements

• Ability to sit for long periods of time operating telephone, computers, and all other equipment necessary to perform the job.
• Ability to properly hear and understand telephone conversations.
• Ability to proficiently utilize and operate department equipment as assigned.

Equipment Used

• Computer, mobile data terminal, telephone, radio equipment, copy machine, and fax machine.

Critical Skills – Expertise

• Proficient in operating computers and using a variety of software programs to perform tasks efficiently.
• The ability to multi‑task effectively in a fast‑paced environment is essential, as the role requires managing multiple responsibilities simultaneously.
• Flexibility and the capacity to adapt to a constantly evolving work environment.
• Strong organizational abilities and attention to detail.
• Must be able to successfully pass in‑house skills test, background check, a driving record check, and a pre‑employment drug test.