Part-Time Office Support Specialist

Responsibilities

• Maintain accurate and well-organized HR and Accounting filing systems, both electronic and paper, in accordance with record retention and audit standards.
• Scanning and filing files
• Conduct initial phone screenings and assist with applicant evaluation and documentation tracking
• Enter new hire information into the I-9 system and support payroll processing tasks, including data verification and coordination with payroll timelines
• Prepare new hire and employee change documentation, distribute onboarding communications, and support orientation sessions
• Process and record employee internal tracking logs
• Provide coverage for HR members during career fairs, peak processing periods, or planned absences
• Support day to day HR and Payroll operations, including special projects, reporting assistance, and administrative support as assigned
• Review contractor submissions for certified payrolls
• Assist with daily tasks within our department
• May assist our Benefits coordinator with duties assigned

Qualifications

• Some administrative experience preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite, Word, Excel, Outlook
• Ability to maintain confidentiality and handle sensitive information
• Bilingual, English and Spanish, preferred

Physical Demands and Work Environment

• The position operates at our main office and from time to time in the field, requiring the ability to communicate verbally with others on site, in person, and over the telephone, as well as the ability to read printed materials, signs, and directions.
• The role requires attention despite interruptions, and the ability to lift, push, pull, carry, handle, or feel objects, supplies weighing up to 50 pounds.
• The employee must also be able to reach with hands and arms, climb stairs and ladders, balance, bend, stoop, kneel, crouch, crawl, lift overhead, and traverse or position oneself around work areas to meet safety requirements.
• The position may require work on project sites, operating vehicles within local, state, and federal safety guidelines.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive salaries
• Cost of Living Adjustments (COLA)
• Paid time off
• Employee-specific development and training plans, designed for you, with you

Equal Opportunity Employer

We are an Equal Employment Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.