Part-Time Office Services Assistant, Hutton Honors College

About the role

Serves as first point of contact for all visitors and callers to Hutton Honors College (HHC) including students, prospective students, parents, faculty, and media.
Provides administrative support to the Dean and to HHC staff as other duties allow.
Serves as receptionist for all HHC staff.
Answers and directs incoming calls to appropriate staff.
Manages the "Ask HHC" email account.
Directs in-person visitors (including HHC students, prospective students/parents, campus colleagues) to appropriate staff.
Provides administrative support for HHC academic advising staff (4 full-time, 2 graduate assistants).
Schedules student and visitor appointments.
Maintains calendars for advising staff.
Coordinates with student interns/hourly workers.

Responsibilities

• Provides administrative support to the Dean and to HHC staff as other duties allow.
• Serves as receptionist for all HHC staff.
• Answers and directs incoming calls to appropriate staff.
• Manages the "Ask HHC" email account.
• Directs in-person visitors (including HHC students, prospective students/parents, campus colleagues) to appropriate staff.
• Provides administrative support for HHC academic advising staff (4 full-time, 2 graduate assistants).
• Schedules student and visitor appointments.
• Maintains calendars for advising staff.
• Coordinates with student interns/hourly workers.

Requirements

• Required Bachelor's degree
• Required 2 years of relevant experience

Qualifications

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Ability to maintain confidential information
• Excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintain a high degree of professionalism

Skills

• Required Skills: Proficient communication skills
  Effective interpersonal skills
  Excellent organizational skills
  Ability to maintain confidential information
  Excellent judgment and decision-making skills
  Ability to simultaneously handle multiple priorities
  Maintain a high degree of professionalism

Pay

$16.00 per hour

Schedule

16 hours per week
9 hours of which must be worked on Fridays
9:00 AM - 5:00 PM

Benefits

This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Additional Information

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online.