Part-Time Office Manager - Broward County / Fort Lauderdale

About the Company

Herff Jones, based in Indianapolis, is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Products include class rings and jewelry, caps and gowns, diplomas, announcements, and motivation and recognition programs. With a nationwide network of over 1,400 employees and sales partners, Herff Jones has been elevating the student experience for more than 100 years.

About the Role

The Part-Time, Bi-Lingual Office Manager ensures the smooth day-to-day operation of the office by managing administrative functions, supporting staff, coordinating office procedures, maintaining records, and serving as a key point of contact for vendors, customers, and employees. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional and efficient manner.

Responsibilities

• Office Administration
  • Oversee daily office operations, administrative procedures, and scheduling.
  • Maintain office supplies and place orders as needed.
  • Coordinate office maintenance and vendor services.
  • Manage incoming emails, mail, and general correspondence.
  • Organize and maintain office filing systems, both physical and electronic.
• Financial and Recordkeeping Support
  • Assist with invoicing, accounts payable, and accounts receivable.
  • Reconcile expenses and maintain financial records.
  • Support bookkeeping activities and coordinate with external accountants or payroll providers.
  • Prepare reports and maintain accurate documentation.
• Customer and Vendor Relations
  • Coordinate meetings, appointments, and office events.
  • Address routine inquiries and escalate issues when appropriate.
• Operational Support
  • Develop and improve office procedures and workflows.
  • Ensure compliance with company policies and administrative standards.
  • Support special projects and additional duties assigned by management.

Requirements

• High school diploma or equivalent.
• 2+ years of office administration, office management, or related experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Associate's or bachelor's degree in business administration or related field.
• Experience supporting small business operations.

Skills and Competencies

• Strong attention to detail.
• Excellent time-management skills.
• Problem-solving and critical-thinking abilities.
• Customer service orientation.
• Ability to work independently with minimal supervision.
• Professional demeanor and interpersonal skills.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift and carry up to 25 pounds.

Pay

$20 - $32 per hour.

Benefits

• Flexible schedule.