Part-time Office Clerk

Description Rate hourly: $16.89 hourly Not to exceed 28 hours weekly We are seeking a detail-oriented and organized Part-Time Office Clerk to join our dynamic team. This role offers an excellent opportunity for individuals looking to gain experience in an administrative environment while contributing to the smooth operation of our office. The ideal candidate will be proactive, reliable, and possess strong communication skills. Major Duties And Responsibilities Provides basic clerical support for the Division to which assignedTypes articles, letters, reports, tabulations and other material from copy, rough draft or voice recording machine Files various material alphabetically, numerically or according to a subject classification Composes and type simple form letters or letters of a standardized nature Operates duplicating machine, computer and other office equipment Collects data, originate and process various reports such as monthly department reports Acts as receptionist, giving general information over the phone and at the front desk Adjusts work hours when others are on vacation, compensatory time off, sick leave, at seminars, working flex hours, Saturday or evening office hours, during summer hours or as may be requested Helps to train new full-time and/or part-time clerks as may be requested Assists in reviewing payroll as neededPerforms proper Division-specific duties For Public Works Clerks, work may include, but is not limited to: Prepares agendas for the Traffic Commission, including supporting documentation and process related paperworkTakes and transcribes minutes of evening Traffic Commission meetingCollects data, originates and processes various reports such as monthly department reportsProvides support for the Sewer Lateral Insurance ProgramIssues Excavation PermitsSupports Residential Sidewalk Replacement ProgramTracks allocated funds for uniform expenditures Orders janitorial supplies for Street Division, City Hall, and the Government BuildingFor Permit/Inspection Clerks assigned to the Building Division, work may include, but is not limited to:Verifies property owners using St. Louis County tax recordsAccepts applications and prepares agendas for various boards and commissions, prepare supporting documentation, and process related submittalsTakes and transcribe minutes of evening meetings of various boards and commissionsSchedules all applicable appointments for InspectorsCollects data, originates and processes various reports such as monthly department reportsMaintains various logs, such as inspection logs and building permit logsManages escrow accounts involving apartment complexesIssues applications for property rental licenses as necessary.Coordinates action with the Finance DepartmentAccepts applications and performs detailed, multi-step office work related to occupancy inspections, exterior inspections, building permit inspections, Community Development Housing Grant inspections and all other Building Department related inspectionsIssues quick issue electrical, mechanical and plumbing permitsTakes permit, inspection and other related fees and maintain ledgers/records not requiring specialized bookkeeping skillsHelps formulate office policies and procedures through the Public Works >Focus Groups= and submit ideas and comments as may be requestedMaintains files for summonses issued and update records verifying status with court office after court datePerform work of Secretary to the Director of Public Works during vacations, sickness, etc. on temporary basisWorks with courts, regarding court files, preparing housing docket for inspectorsMaintains minimum housing inspections and re-inspectionsWorks as recording clerk for minimum housing standard board of appealsProcesses sign inventoriesTypes bills for liens on propertiesPerforms other duties as directed Equal Opportunity Employer M/F/Disabled/Veteran Requirements Education and Experience High school diploma or equivalent in experienceApplicant must have working knowledge ofand experience in Microsoft Word, Excel and office software Licenses and Certifications Valid driver's license