Part Time Office Assistant, Corporate Training & Economic Development

Department: Corporate Training & Economic Development
Reports To: Manager, Corporate Training & Economic Development
Location: Green Bay

Schedule

Standard hours: 20–24 hours per week. Scheduled hours occur between 7:30 a.m. and 4:00 p.m., Monday through Friday, based on departmental needs.

Pay

$20.69 per hour

About the role

Answer inquiries and provide information to business and industry customers, visitors, and other interested parties regarding activities conducted within the Corporate Conference Center and throughout the college. Coordinate and support room reservations (internal and external) for the college and assist in various areas of the department as needed.

Responsibilities

• Provide general clerical support for Corporate Training & Economic Development staff.
• Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual.
• Determine nature and purpose of visit and provide the appropriate service.
• Coordinate, schedule and support external room reservations and spacing requirements; prepare appropriate reservation confirmations and pricing correspondence.
• Create quotes, contracts, and prepare invoices for room reservations.
• Reconcile and process expense reports, payment authorizations, and pro-card purchases.
• Coordinate facility and operational concerns to the appropriate department.
• Create student accounts and process student enrollments; correct enrollment errors as needed.
• Assist with various activities and contract support within the department.

Requirements

• Technical Diploma
• Two years of customer service and office experience or equivalent experience.

Skills

• Microsoft Office
• Microsoft Teams
• Salesforce
• Workday

Physical demands

• Ability to work at a computer, facilitate and/or demonstrate instructional activities, and attend meetings for extended periods.
• Mobility to navigate throughout campus locations, classrooms, offices, meeting spaces, and events as needed.
• Manual dexterity to operate office equipment, instructional technology, tools, or controls required for the position.
• Effective communication to access, interpret, and exchange information with students, employees, and community members.
• Light material handling to transport or move instructional materials, supplies, or equipment.