Part-time MSU Extension Clerk

Description

Under the general supervision of the MSU Extension District Director, provides clerical, bookkeeping and customer service in the MSU Extension Office. Coordinates communications for 4-H clubs, volunteers and youth members. Maintains volunteer management records and related reports.

• Takes soil samples, distributes materials and researches questions presented.
• Performs general office work to include word processing, report preparation, filing, managing e-mail correspondence, answering incoming calls, copying documents, and assisting walk-in customers.
• Collects fees for service and writes receipts. Counts drawer and prepares deposit.
• Maintains bookkeeping ledgers, manages accounts receivable and payable, and produces summary reports of a financial nature.
• Maintains the databases for all for all 4-H members, volunteers, clubs, events, and reports required by Michigan State University.
• Researches and provides timely answers to clients about diverse subject matter areas of MSU Extension work groups and logic models.
• Affords logistical support for MSU Extension programs such as assisting with registering clients for programs, developing program/event registration lists, and preparing program presentation materials.
• Maintains and updates mailing lists for a variety of activities.
• Affords assistance in the design and print of large quantities of teaching hand-out materials and registration brochures.
• Updates information on the website on a consistent basis.
• Maintains and regularly updates office Facebook page and social media communications.
• Sorts and opens incoming mail and distributes to staff or determines how to process correspondence.
• Maintains inventory of office equipment.
• Maintains schedule of meeting and conference rooms.
• Perform related duties as required.

Requirements

• High school diploma or equivalent and one year of experience in providing clerical and administrative support.
• The county, at its discretion, may consider an alternative combination of formal education and work experience.
• Michigan Vehicle Operator’s License.
• Thorough knowledge of the principles and practices of administrative support, office procedures, and records management.
• Knowledge and skill in maintaining accurate electronic records and providing customer service.
• Skill in assembling and analyzing data, and preparing comprehensive and accurate reports.
• Skill in effectively communicating ideas and concepts orally and in writing.
• Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
• Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.

Typical Qualifications

• The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands And Work Environment

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes.
• The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms.
• The employee must lift or push/pull objects of up to 15 lbs. without assistance.

Benefit Summary

• Holidays
• New Year’s Day
• Labor Day
• Martin Luther King Jr. Day
• Veteran’s Day
• President’s Day
• Thanksgiving Day
• Day after Thanksgiving Day
• Memorial Day
• Christmas Eve Day
• Independence Day
• Christmas Day
• New Year’s Eve Day
• 1 Floating holiday: may be used anytime during the calendar year.
• A part-time employee must be regularly scheduled to work on the recognized holiday to be eligible for pro-rated holiday pay.
• Personal/Earned Sick Time
• Every January, all regular full-time and regular part-time employees (on a pro-rated basis) will be credited with personal/earned sick time hours.
• Employees that work 40 hours per week will be credited with 72 personal/earned sick time leave hours.
• There is no accumulation, carry over, or payout of personal/earned sick time leave hours.
• Vacation Time
• From start date up to and including 5 years of service 10 Days
• From 6 years and up to and including 10 years of service 15 Days
• From 11 years of service and up 20 Days
• Vacation time will be credited to the employee’s bank on a bi-weekly basis.
• Employees can only have up to their base vacation accrued in their vacation bank at any one time and they may not use more than what is currently in their vacation bank.
• Wellness
• Regular full-time and part-time employees have access to our on-site wellness room and access to our County membership at Powerhouse Gym.
• EAP Program
• We recognize that our employees are our most valuable asset and that an investment in your well-being is a sound investment for everyone.
• We understand that each of us will be faced with a personal problem in our lives.
• Most personal concerns can be resolved, or their effects minimized, through appropriate assistance.
• A counselor helps people work through concerns much like a coach helps an athlete improve through supportive, objective feedback and suggestions.
• The Life Advisor Employee Assistance Program is a completely confidential, short-term counseling service, utilizing a practical approach toward problem resolution.
• Sometimes we are so close to a problem that it becomes hard to look at it, and therefore, we may have a difficult time identifying the solutions.
• Professional assistance can make the difference between a problem repeating itself, and resolving it for good the first time it occurs.
• This is intended as an easy-to-read summary only.
• It is not a contract.