Part Time Clerk

BASIC FUNCTION

Performs a variety of routine clerical procedures. Employees in this class are usually trained to do specific duties in an assigned area. The work is performed under direct supervision during training. Employees receive detailed instructions and close supervision at the beginning of their employment and subsequent to new assignments.

RESPONSIBILITIES

• Sorts, indexes files, documents such as vendors' bills, case histories, birth and death records, invoices alphabetically, numerically, chronologically and by other predetermined categories.
• Operates a computer to enter or retrieve data and/or historical information.
• Makes routine clerical checks in processing the mail, vendor bills, searching in delinquent tax records, police reports, and attendance reports.
• Maintains alphabetic, numeric and chronological files of documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material.
• Operates a variety of office equipment including a computer, copier machine, mailers, check signers, posting machine or switchboard as an incidental part of the clerical work performed.
• May act as a receptionist and receives and records telephone complaints and inquiries which are directed to the proper authority for necessary action.
• May collect and record moneys received, issues receipts, deposits moneys and makes reports on monetary transactions.
• Maintains records on time worked, pay rates, and makes routine entries on various fiscal and departmental records.
• Logs in mail and information necessary for the proper conduct of unit business as well as to form a basis for activity reports.

JOB QUALIFICATIONS

• Graduation from high school or possession of a high school equivalency diploma.
• Must be at least 18 years of age at the time of appointment.

CIVIL SERVICE TITLE

Clerk I (PT)

JOB CATEGORY

Clerical/Support Staff Positions

JOB LOCATION

Capital District Region