Part Time Elementary School Secretary and Lunch Monitor - Parowan Elementary

We want you to join our team and help make a difference in the lives of students and families in your community! Work in a place where you can feel valued for what you do.

About the role

Parowan Elementary School is seeking a Part-Time School Secretary and Lunch Monitor to work 16 hours per week. This position works under the general supervision of the school principal, performing secretarial work in a public school setting. The role involves varied office clerical tasks, contact with students, parents, and others, and requires exercising considerable independence and judgment.

Responsibilities

• Answers and screens telephone calls to provide information, take messages, or transfer calls.
• Greets visitors and directs them to appropriate areas or persons.
• Maintains a school calendar of school events.
• Provides assistance to the PTA and student council.
• Reads and routes incoming mail; locates and attaches appropriate files to correspondence when needed.
• Reviews and updates office procedures; provides training for other office staff as needed.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Designs and organizes filing systems; acts as custodian of records.
• Assists students with emergency, medical, hygienic, and illness issues by reviewing and following medical record information, administering minor first aid, and contacting parents or professional medical personnel.
• Maintains and prepares information needed for budget purposes.
• Monitors, arranges, and records travel schedules and reservations; compiles documents for travel-related meetings.
• Orders and maintains supplies and arranges for equipment maintenance.
• Performs minor maintenance and repair of office machines and copiers.
• In the absence of the principal, monitors school programs and activities under administrative direction.
• Obtains student information by calling other schools, professional agencies, and parents.
• Resolves student problems or directs students to appropriate staff members.
• Studies new regulations and applies them in preparing reports and maintaining records.
• Creates and maintains database and spreadsheet files.
• Updates computer data files with a wide variety of student information.
• Assists with collection and maintenance of student attendance records and reports; updates attendance data; confers with parents, administrators, and teachers about attendance issues.
• Assists in the preparation, consolidation, submission, and maintenance of employee time and attendance records.
• Assists with monitoring and updating substitute teacher databases, ensuring proper documentation of absence information.
• Assists with compiling and filing student grade reports and other school records.
• Assists in composing or transcribing correspondence, bulletins, memorandums, and other material from rough drafts.
• Assists with the maintenance of records and reports for school statistical minority information in accordance with applicable State and Federal laws.

Requirements

• Regular, reliable, predictable attendance and job performance is required.

Schedule

16 hours per week.