Part Time Elementary School Secretary

Responsibilities

• Answers and screens telephone calls to provide information, take messages, or transfer calls.
• Greets visitors and directs visitors to appropriate areas or persons.
• Maintains a school calendar of school events.
• Provides assistance to the PTA and student council.
• Reads and routes incoming mail.
• Locates and attaches appropriate files to correspondence when needed.
• Reviews and updates office procedures, while providing training for other office staff as needed.
• Covers meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Designs and organizes filing systems; acts as custodian of records.
• Affords assistance to students, as necessary, with emergency, medical, hygienic, and illness issues by reviewing and following medical record information, administering minor first aid, and contacting parents or professional medical personnel.
• Maintains and prepares information needed for budget purposes.
• Monitors, arranges and records travel schedules and reservations; arranging complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Performs minor maintenance and repair of office machines and copiers.
• In the absence of the principal, under his/her administrative direction, monitors school programs and activities.
• Talks with a student encountering a problem and resolves the problem or directs the student to another staff member.
• Studies new regulations and applies them in preparing reports and maintaining records.
• Creates and maintains database and spreadsheet files.
• Updates computer data files with a wide variety of student information.
• Assists with collection and maintenance of student attendance records and reports; updates attendance data; confers with parents, administrators, and teachers about attendance issues.
• Assists in the preparation, consolidation, submission and maintenance of employee time and attendance records.
• Assists with monitoring and updating substitute teacher databases, ensuring proper documentation of absence information.
• Assists in composing or transcribing from rough draft correspondence, bulletins, memorandums, and other material.
• Assists with the maintenance of records and reports for school statistical minority information in accordance with applicable State and Federal laws.

Requirements

• Regular, reliable, predictable attendance and job performance is required.

Qualifications

• High school diploma or equivalent.
• One to two years of secretarial experience.
• Experience with Microsoft Office Suite.
• Knowledge of educational terminology and practices.
• Ability to communicate effectively both orally and in writing.
• Ability to handle multiple tasks and prioritize accordingly.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Benefits

• Flexible schedule.
• Professional development opportunities.

Pay

• $15.00 per hour.

Schedule

• Part Time, 27.5 hours per week.