Elementary School Secretary (Temporary)

Application Deadline: 8/26/2026 11:55 PM Pacific
Date Posted: 8/18/2026
Contact: Mark Stevens, (760) 767-5357
Number of Openings: 1

About the Role

This is a temporary, full-time position under general supervision to serve as secretary to the Principal of an elementary school. The role involves relieving the Principal of clerical and routine administrative support work, performing a wide variety of responsible clerical and secretarial duties, and related tasks as required.

Responsibilities

• Coordinate the work of office clerks, instructional assistants, students, and volunteer workers.
• Perform difficult clerical, computer, and secretarial work with independence and initiative, including SIS input and reporting.
• Make minor decisions in the absence of the Principal.
• Act as receptionist in the school office and resource person for clerical and secretarial functions.
• Operate an intercom and handle messaging for school staff and students.
• Schedule appointments for the Principal and staff.
• Provide information on bus schedules, school policies, procedures, and activities to teachers, students, parents, and the public.
• Provide clerical assistance to volunteers, special teachers, consultants, and other personnel.
• Assign and coordinate work of clerical assistants, student helpers, and volunteer workers.
• Receive and receipt money for student fees and purchases; administer first aid as needed.
• Notify parents and obtain assistance for sick and injured students; gather and update student health information.
• Issue student tardy slips and check attendance registers monthly; prepare periodic attendance reports.
• Type and word process documents such as rosters, lists, bulletins, letters, evaluations, and various forms.
• Proofread material for accuracy; compose routine correspondence.
• Receive, open, and route mail; distribute flyers, audiovisual equipment, films, and other materials.
• Enroll new students by verifying residence, birth certificates, immunization, and health records; prepare student withdrawal and transfer records.
• Set up and maintain comprehensive files, including confidential or privileged material such as cumulative records and health information.
• Schedule room usage; orient new substitute teachers to the school.
• Verify billings; requisition and distribute office and instructional supplies.
• Operate duplicating machines; collate and bind duplicated material.
• Supervise students for detention purposes; arrange for maintenance and repair of office machines.
• Issue and maintain control records of school keys; attend periodic staff meetings.

Qualifications

Knowledge of:

• Advanced office methods and practices, filing systems, receptionist and telephone techniques.
• Business forms, letter and report writing, proofreading, and office equipment.
• Sound record-keeping procedures and word processing techniques.
• English usage, spelling, grammar, and punctuation.
• Basic public relations techniques and mathematics.
• Basic principles of supervision, training, and first aid.

Ability to:

• Plan, schedule, and organize work; read and interpret rules, regulations, laws, and policies.
• Meet the public tactfully and courteously; understand the needs of children.
• Assume responsibility and use good judgment in recognizing the scope of delegated authority.
• Maintain confidentiality of privileged or sensitive information.
• Perform clerical work of above-average difficulty and make arithmetical calculations.
• Compile and maintain accurate and complete records and reports; maintain financial records.
• Keyboard at a net corrected speed of 45 words per minute; proofread for accuracy.
• Direct the work of others; work under pressure with frequent interruptions.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.

Training and Experience:

Any combination of training, education, and experience demonstrating the knowledge and abilities stated above. A typical qualifying background includes journey-level experience performing advanced clerical duties involving contact with elementary school students. A high school diploma is required.

Physical Requirements

• Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Vision (which may be corrected) to read small print.

Benefits

• Full benefits including health, dental, and vision insurance.

Pay

Pay dependent on experience, with appropriate placement on the classified salary schedule.

Schedule

Length of Work Year: September 1, 2026 to May 1, 2027 (11-month position).