Elementary School Secretary (Temporary)

Application Deadline: 8/26/2026 11:55 PM Pacific
Posted: 8/18/2026
Contact: Mark Stevens, (760) 767-5357
Openings: 1

About the Role

This is a temporary, full-time position serving as secretary to the Principal of an elementary school. The role provides clerical and routine administrative support, performing a wide variety of responsible clerical and secretarial work under general supervision.

Responsibilities

• Coordinate the work of office clerks, instructional assistants, students, and volunteer workers.
• Perform difficult clerical, computer, and secretarial work with independence and initiative, including SIS input and reporting.
• Make minor decisions in the absence of the Principal.
• Act as receptionist in the school office and resource person for clerical and secretarial functions.
• Operate an intercom and handle messaging for school staff and students.
• Schedule appointments for the Principal and staff.
• Provide information on bus schedules, school policies, procedures, and activities to teachers, students, parents, and the public.
• Provide clerical assistance to volunteers, special teachers, consultants, and other personnel.
• Assign and coordinate work of school clerical assistants, student helpers, and volunteer workers.
• Receive and receipt money for student fees and purchases.
• Administer first aid and assist sick or injured students, including notifying parents.
• Gather and update student health information.
• Issue student tardy slips and check attendance registers monthly; prepare periodic attendance reports.
• Type and word process documents such as rosters, lists, bulletins, letters, evaluations, file cards, enrollment forms, reports, and schedules.
• Proofread material for accuracy and compose routine correspondence.
• Receive, open, and route mail; distribute flyers, audiovisual equipment, films, and other materials.
• Enroll new students by verifying residence, birth certificates, immunization, and health records; set up individual file folders and place students in classes.
• Prepare student withdrawal and transfer records.
• Maintain comprehensive and confidential files, including cumulative records, evaluations, and health information.
• Schedule room usage and orient new substitute teachers to the school.
• Verify billings and requisition office and instructional supplies.
• Operate duplicating machines and collate and bind duplicated material.
• Supervise students for detention purposes.
• Arrange for maintenance and repair of school office machines and issue and maintain control records of school keys.
• Attend periodic staff meetings.

Requirements

• High school diploma.
• Journey-level experience performing advanced clerical duties involving contact with elementary school students.
• Knowledge of advanced office methods, filing systems, receptionist techniques, business forms, letter and report writing, proofreading, and office equipment.
• Proficiency in English usage, spelling, grammar, and punctuation.
• Basic public relations, mathematics, supervision, and training principles.
• Basic first aid principles and techniques.

Qualifications

• Ability to plan, schedule, and organize work independently.
• Read and interpret rules, regulations, laws, and policies; apply them with good judgment.
• Meet the public tactfully and courteously in situations requiring diplomacy and firmness.
• Understand the needs of children and project a liking for children.
• Assume responsibility and use good judgment in recognizing the scope of delegated authority.
• Maintain confidentiality of privileged or sensitive information.
• Perform clerical work of above-average difficulty and make arithmetical calculations.
• Compile and maintain accurate and complete records and reports.
• Maintain financial records.
• Keyboard at a net corrected speed of 45 words per minute.
• Proofread for accuracy of typing, spelling, grammar, and punctuation.
• Direct the work of others.
• Work under pressure with frequent interruptions.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.

Physical Requirements

• Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Vision (which may be corrected) to read small print.

Pay

Pay dependent on experience. Appropriate placement on the classified salary schedule plus full benefits (Health, Dental, and Vision Insurance).

Schedule

Full-time, 11-month position.
Length of work year: September 1, 2026 to May 1, 2027.