Part-Time Accounting Coordinator (Temporary, Hybrid)

The Accounting Coordinator role at Gallagher offers an excellent opportunity to support accounting, banking, payment processing, and administrative functions in a collaborative environment. This hybrid position is based in San Diego, CA.

About the role

This is a 32-hour-per-week hybrid position requiring one in-office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into a permanent full-time role based on business needs and performance.

Responsibilities

• Process bank deposits and route supporting documentation to appropriate team members
• Download and maintain bank and investment statements
• Process Positive Pay files to support fraud prevention controls
• Pick up and process district-issued checks
• Review and manage check inventory levels
• Print, assemble, and mail outgoing checks through USPS with required documentation
• Process special mailings, including tax documents and state filings, while maintaining tracking logs
• Record payments in the eligibility system
• Download and review daily vendor claims reports
• Update and maintain monthly vendor reporting
• Scan and process incoming mail
• Organize, scan, and file documentation for multiple team members
• Maintain accurate electronic and physical filing systems
• Support document retention and records management requirements
• Assist with audit preparation and administrative workflows
• Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
• Support ongoing departmental initiatives and special projects as needed

Requirements

• High school diploma and 2 years related experience or Bachelor's degree required
• Must understand bookkeeping/accounting principles

Skills

• Knowledge of basic accounting principles and office procedures
• Strong organizational and time-management skills
• Detail-oriented with a high degree of accuracy
• Ability to work independently and manage multiple priorities
• Strong problem-solving skills and initiative
• Proficiency with Microsoft Office, including Excel and Outlook
• Excellent written and verbal communication skills

Pay

$23.00 per hour

Schedule

• Hybrid position, 32 hours per week
• In-office requirement: Tuesdays at 1843 Hotel Circle South, San Diego, CA 92108

Benefits

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• Opportunity to do meaningful work with global reach and local impact