Part Time Accounting Clerk

We are looking for a Part Time Accounting Clerk to support day-to-day financial operations for a services organization in Little Falls, Minnesota. This is a long-term contract opportunity.

Responsibilities

• Process invoices from review through payment, maintain organized records, and close out encumbrances accurately.
• Examine billing details to assign charges to the correct accounts, programs, and cost centers before entries are posted.
• Confirm vendor setup and compliance documentation, including tax-exempt records and required verification steps, to avoid improper sales tax charges.
• Support payroll administration by staying current on procedures, reviewing bi-weekly payroll information from the external provider, and recording related entries in the accounting system.
• Gather supporting materials for agency credit card activity and prepare the related journal entries for accurate financial tracking.
• Produce financial and payable reports as needed, reconcile general ledger and bank accounts monthly, and investigate outstanding items such as aged checks.
• Assist with recurring purchasing activity by preparing requisitions, validating coding and approval levels, and issuing encumbrance forms upon request.
• Contribute to month-end and year-end close activities, budget preparation, forecasting support, audit schedule preparation, and required tax reporting such as annual 1099s and retirement contribution reporting.
• Provide guidance on expense coding and funding compliance by applying current state and federal grant requirements.
• Participate in departmental meetings, training, and special projects as assigned.

Requirements

• Associate degree in accounting required; bachelor’s degree preferred.
• At least 3 years of accounting experience, with nonprofit industry exposure considered a plus.
• Working knowledge of core accounting practices, financial reporting, and account analysis.
• Hands-on experience with accounts payable, journal entries, reconciliations, and month-end close support.
• Proficiency in Microsoft Excel at an intermediate to advanced level.
• Familiarity with payroll support processes and reviewing payroll data from automated or outsourced systems.
• Experience using accounting software and invoice workflow tools; exposure to automated accounts payable platforms is preferred.
• Strong attention to detail with the ability to maintain accurate documentation and coding across departments and programs.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.