Part Time Accounting Clerk

Key Responsibilities

• Oversight of the accounts payable inbox and routing of incoming vendor and hauler invoices.
• Matching purchase orders, receiving documentation, and invoices to ensure accuracy and completeness.
• Coding invoices to the correct general ledger account and routing through the approval workflow.
• Resolution of discrepancies and billing issues with vendors, haulers, and internal departments.
• Maintenance of vendor records with up-to-date contact and payment information.
• Preparation and submission of payment batches for approval; ensuring invoices are recorded in the correct period for month-end cutoff.
• Review and processing of weekly shipment data from haulers; communication with haulers and dispatch to ensure accurate, timely data submission.
• Generation and issuance of weekly invoices to customers.
• Handling of monthly statement processing and response to customer invoicing inquiries.
• Maintenance of accurate accounts receivable records and assistance with collection of outstanding balances.
• Maintenance of customer records and contract/pricing terms; ensuring invoices are recorded in the correct period for month-end cutoff.
• Maintaining a high degree of accuracy and attention to detail in all transactional work.
• Effective communication with internal teams (Accounting, Dispatch) and external parties (vendors, customers, haulers).
• Use of Excel and the company's accounting/ERP system to manage data efficiently.
• Recommendation of process improvements where opportunities are identified.

Qualifications and Education Requirements

• Accounting, bookkeeping, or data entry experience, or an associate's degree in accounting, finance, or a related field preferred.
• Solid understanding of basic bookkeeping and accounts payable/receivable principles.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational skills and high degree of accuracy and attention to detail.
• Excellent verbal and written communication skills.