Parnassus Academic Operations Analyst

About the role

The Parnassus Academic Operations Analyst provides direct high-level administrative and project support at the Department of Emergency Medicine (DEM) Parnassus site. This position independently prioritizes issues in a fast-paced environment, manages the Parnassus Chief and Executive Medical Director’s complex and demanding schedules, screens and triages highly confidential communications and plans and implements events for the Parnassus site.

Responsibilities

• Oversees and manages the flow and exchange of information
• Streamslines interactions with key executives
• Facilitates initiatives on behalf of the Chief and/or Executive Medical Director
• Functions as the gatekeeper, understanding the requirements and support needs of the Chief, leadership and management, in order to prioritize issues according to urgency
• Manages the entire problem-solving process: gather and sort information, identify potential solutions, and present the finished product in the form of a written recommendation or completed project
• Interacts with many diverse personalities and demonstrates good judgment

Requirements

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Solid knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
• Experience in scheduling, meeting coordination, administrative and office support, problem-solving and analytical support
• Strong and exceptional service orientation

Qualifications

• Bachelor's degree in related area and at least 3 years of equivalent experience and/or equivalent experience / training
• Thorough knowledge of common University-specific computer application programs
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Solid knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
• Experience in scheduling, meeting coordination, administrative and office support, problem-solving and analytical support
• Strong and exceptional service orientation

Skills

• Excellent organizational and time management skills
• Highly developed interpersonal and communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong problem-solving and analytical skills
• Exceptional customer service skills

Benefits

Details regarding benefits are not specified in the provided job description.

Pay

Details regarding pay are not specified in the provided job description.

Schedule

Details regarding schedule are not specified in the provided job description.

Additional Information

About UCSF: The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values: UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.