Parks and Recreation Aide 5 - Administrative Assistant

About the role

This position is based in OPRHP’s central Albany office and will work closely with the Operations Division management team.

Responsibilities

• Provide direct support for division leadership
• Manage calendars, arrange travel, and record and distribute minutes
• Support bureaus within the Operations Division: Visitor Entry and Reservations, Sustainable Operations, Pools & Spray Grounds, Public Programming, and Operational Programs
• Prepare and disseminate monthly budget financial reports
• Coordinate division events and arrange access for incoming visitors
• Pay invoices, track inventory, facilitate purchase orders and coordinate vendor bids
• Reconcile travel and purchase card expenses in SFS
• Assist in data management and user access permissions in the division SharePoint
• Various other tasks as needed

Qualifications

Minimum Qualifications: NO MINIMUM QUALIFICATIONS FOR THIS TITLE PER CIVIL SERVICE.

Preferred Qualifications:

• Bachelor’s Degree preferred
• Proficient in Microsoft Office Suite – Word, Excel, Outlook, Teams
• Strong communication skills

Benefits

This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met. To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx