Parish Business Manager

Job Summary

Holy Spirit Catholic Church is seeking a Parish Business Manager to oversee and manage the parish’s business functions. This includes financials, HR and payroll support, buildings and grounds maintenance, technology support, and more. The position requires extensive business management, financial process management, and financial system experience.

Responsibilities

• Manage and document receipt of all cash/check payments for parish activities.
• Serve as primary contact for Parish Accounting Services (PAS); ensure timely payment of all payables, answer questions, etc.
• Serve as primary contact for Diocese Human Resources and Payroll services, ensure timely payment of all payroll and processing HR matters for the Parish staff and Pastor.
• Maintain accurate records for operational expenses and ministry orders.
• Support the finance and pastoral council related to any approved capital campaigns.
• Liaison and work with the diocesan PAS office.
• Liaison and work with diocesan HR office.
• Attend weekly Parish staff meetings.
• Count and deposit weekly Sunday offertory with Bank of America; prepare detail reporting on deposits to be sent to Parish Accounting Services, coding in accordance with appropriate revenue and due to parish organizations accounting treatment.
• Review and approve manual reimbursement requests by parish staff, parish members etc. for items purchased and/or activities supported on behalf of the parish; complete required PAS documentation, code reimbursements in line with accounting policy and submit to PAS.
• Review and approve weekly purchases on RAMP credit card, ensuring receipt inclusion and memo with detail of purchase; prepare monthly report for PAS with appropriate accounting coding by entry so that appropriate journal entries can be processed.
• Review expenses to be paid by PAS with Pastor (upon receipt of unpaid vendor report); ensure timely approval.
• Review paid vendor report to ensure all items submitted to PAS have been paid.
• Review and approve bi-weekly payroll by employee; validate vacation time, bonuses etc.
• Lead, manage and monitor any ministry spending related to community ministries.
• Prepare expense statement detailing mass intentions, confessions and priest stipends; prepare checks for Pastor signature; submit reconciliation of payments along with copies of checks to PAS for recording and proper accounting treatment.
• Prepare financial reports for parish ministries (vs. budget and forecast).
• Prepare quarterly buildings and grounds status and progress summary for the Finance Council.
• Prepare quarterly reports on state of business operations to the finance and pastoral Councils.
• Discuss with Finance Council related to our investment accounts YTD.
• Update and relationship check in with our Banking partners.
• Work with Financial Council for summary business operations presentation to Parish.
• Prepare annual parishioner contribution statements.
• Quarterly prepare contribution analysis for reporting to pastor and finance council.
• Assess and prepare a forecast for buildings and grounds capital spending and related reserves.
• Lead the annual budget process with the pastor, finance council and other parish leaders and the related submissions to the Diocese.

Requirements

• Extensive business management, financial process management and financial system experience; CPA preferred.
• Business and financial management experience in relevant not-for-profit organizations but open to all relevant experience with business management.
• A bachelor's degree in business, accounting, or a related field is common, along with several years of nonprofit or church administration experience.
• Strong organization, meeting, and communication skills.