Paralegal/Secretary

About the role

We are seeking a dedicated and organized Bilingual Legal Secretary (SPANISH/ENGLISH) to provide comprehensive administrative and secretarial support to our attorneys. The ideal candidate will be an integral part of our small, dynamic team, ensuring the smooth operation of daily legal activities. Must speak Spanish!!

Responsibilities

• Preparing, formatting, and proofreading legal documents, correspondence, and pleadings.
• Managing attorneys' calendars, scheduling appointments, and coordinating meetings.
• Organizing and maintaining both physical and electronic case files and documents.
• Assisting with court filings, including e-filing.
• Handling incoming and outgoing communications, including phone calls and emails.
• Performing general office duties such as ordering supplies, managing mail, and maintaining office equipment.
• Assisting with billing and expense reports as needed.

Qualifications

• Proven experience as a Legal Secretary or in a similar administrative role within a law firm.
• Proficiency in legal terminology and legal document formatting.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• A proactive attitude and ability to work effectively in a fast-paced environment.
• Bilingual language required (SPANISH & ENGLISH).