Paralegal II

About the Role

The Paralegal II performs general administrative and clerical duties in support of the Legal Administration Department and may participate in the preparation and distribution of board materials and regulatory filings.

Responsibilities

• Prepares client registration statement updates, client SEC filings and forms, and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions).
• Prepares minutes of client board and committee meetings as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development of legal administration procedures relating to board meetings, corporate governance, and SEC filings as needed.
• Assists with client-related projects as needed.
• Performs daily legal administration operations.
• Implements and understands the day-to-day legal administration services provided by Ultimus Fund Solutions.
• Contacts clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Coordinates with team members and internal teams regarding follow-up on inquiries and open workflow.
• Performs other duties as required and assigned.

Qualifications

• An undergraduate degree from an accredited college or university.
• A paralegal certificate from an accredited school, college, or university.
• 3+ years of paralegal or legal administration experience in a corporate or law firm environment.
• 1-3 years of experience with the Investment Company Act of 1940.

Knowledge

• Financial services industry.
• Relevant statutes and rules relating to the core job functions.
• Investment Company Act of 1940.
• Microsoft Office Suite.
• Adobe Acrobat.

Skills and Abilities

• Client service skills with an aptitude to understand clients’ basic legal needs and how they relate to their business needs.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.