Paralegal

Benefits: Health insurancePaid time offTraining & development A Long-Term Home for a Dedicated Paralegal Looking for a firm where you can settle in, do meaningful work, and be truly valued for years to come? Vistas Law Group, LLP is a boutique firm in Ontario, California, specializing in estate planning, probate, trust administration, and estate litigation. We’re a close-knit team built on loyalty, steadiness, and mutual respect. We celebrate wins together, support each other through busy seasons, and treat mistakes as chances to learn. Our team values open communication, professionalism, and a shared commitment to exceptional client service. About The Role We’re seeking a hardworking, dependable Paralegal who wants to make this their professional home. This role is ideal for someone who takes pride in being the person attorneys and clients can count on, and who is looking for stability and a long-term place on a team rather than a stepping stone. Our clients often come to us during some of the hardest moments of their lives: the loss of a loved one, family disagreements, or difficult decisions about the future. We’re looking for someone with genuine emotional intelligence who can listen with patience, respond with compassion, stay calm when emotions run high, and treat every client with dignity. You’ll support our attorneys through every phase of a matter, from the first client interview to the final filing, and gain hands-on experience in both transactional and litigation work. This is a full-time, in-office position, Monday through Friday. Remote work is not available. Your Responsibilities Communicate with clients, witnesses, opposing counsel, and court staff with professionalism and sensitivityConduct client calls and help gather asset, family, and case informationPrepare and file probate petitions, Judicial Council forms, inventories and appraisals, and accountings for attorney reviewPrepare and send required notices, including Notices of Petition to Administer Estate, and arrange publicationReview probate examiner notes and tentative rulings, and help prepare responsesSupport trust administrations from start to finish, including required notices, and coordination with financial institutions, appraisers, CPAs, and other professionalsAssist with estate litigation by drafting discovery, preparing pleadings, memoranda, and briefs for attorney review, and organizing exhibits and case filesPrepare and serve subpoenas, and coordinate with process servers and court reportersSummarize deposition transcripts and organize document productionsPrepare hearing and trial binders, exhibit lists, and witness listsAttend hearings, depositions, and mediations with attorneys and take detailed notesConduct legal research on Westlaw and factual investigation, including public records and court dockets, as directedManage court filings, e-filing, attorney calendars, and deadline trackingKeep case files and the case management system well organized, current, and ready for reviewTrack time accurately and assist with billing entriesProvide general administrative support, including answering phones and scheduling client appointments Requirements Meets California paralegal qualification requirements under Business & Professions Code64502+ years of paralegal experience preferred; estate planning, probate, or trust experience is a strong plusFamiliarity with California court procedures, Judicial Council forms, and e-filingStrong research skills on WestlawProficient in Microsoft Office and Adobe AcrobatExcellent written and verbal communication skillsHighly organized, with strong document management and attention to detailHardworking, reliable, and comfortable working under deadlinesEmotionally intelligent, patient, and compassionate with clients in difficult circumstancesLooking for a long-term position and committed to growing with one team What We Offer Competitive salary based on experienceHealth insuranceBonus potentialPaid time off (vacation and sick time)Paid parkingA stable, long-term position with a firm that values loyaltyOngoing mentorship and supportA positive, collaborative team where your work is truly valued How to Apply Please submit: Your resumeA thoughtful cover letter sharing why you’re looking for a long-term role and what draws you to supporting clients in estate and probate matters We will contact candidates whose qualifications most closely align with the role. Please, no direct inquiries or agency submissions.