Paralegal

Position Type: Full-Time, Permanent

Location: Hauppauge, NY – Onsite

Schedule: Monday–Friday, 7 hours per day during regular business hours

Salary: $85,000–$95,000 annually

About the Role

Due to rapid expansion, an established elder‑law department is seeking a self‑motivated, organized, and detail‑oriented Probate & Estate Administration Paralegal. The department consists of nine attorneys and a strong team of paralegals. The role supports attorneys and works directly with clients throughout the estate administration process, primarily preparing Surrogate’s Court petitions and related documents.

Responsibilities

• Prepare Surrogate’s Court petitions and related documents for probate and administration of estates.
• Assist attorneys with all aspects of estate administration matters.
• Maintain significant client contact and provide excellent client service throughout the legal process.
• Communicate with clients to gather information, documentation, and other materials necessary for estate administration.
• Assist attorneys with estate planning and elder‑law matters as needed.
• Prepare wills, trusts, powers of attorney, healthcare proxies, and other estate‑planning documents.
• Prepare additional Surrogate’s Court petitions and related filings.
• Assist with guardianship applications and related documentation.
• Organize and maintain accurate client and matter files.
• Track deadlines and ensure documents and filings are completed accurately and timely.
• Work closely with attorneys and other paralegals in a collaborative, fast‑paced environment.
• Perform legal and administrative tasks necessary to support the department and provide high‑quality client service.

Qualifications

• 2–3 years of experience specifically in probate and estate administration.
• Paralegal certificate required.
• Strong knowledge of probate and estate administration procedures.
• Excellent written and verbal communication skills.
• Strong client‑service orientation and professional communication with clients.
• Superior computer skills, including proficiency with Microsoft Office and HotDocs.
• Knowledge of Time Matters is a plus.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem‑solving abilities.
• Ability to manage multiple matters, priorities, and deadlines effectively.
• Self‑motivated and capable of working independently.
• Ability to function effectively as part of a team in a fast‑paced environment.
• Professionalism, discretion, and commitment to maintaining client confidentiality.

Compensation & Benefits

• Annual salary $85,000–$95,000, depending on experience.
• Medical insurance: firm pays 80 % of the individual employee premium; employee covers a greater portion for spouse, child, or family coverage.
• Dental insurance through Guardian.
• Voluntary long‑term disability and AFLAC coverage available at employee’s expense.
• 401(k) through ADP available beginning on the first day of employment (employee‑managed; no employer contributions).