Paralegal

Job entails managing all administrative tasks of legal cases. These tasks generally include editing and preparing correspondence and legal documents, maintaining electronic files, arranging depositions, correspondence, and heavy calendaring. Will work with multiple paralegals and attorneys in a multi-disciplinary team environment.

Responsibilities

• Prepare and format memoranda, correspondence, and other legal credentials.
• Independently draft standard routine pleadings, correspondence, and other documents.
• Read and electronically profile e-mails.
• File pleadings via legal messenger or electronically with courts.
• Maintain superior public relations with business associates and clients.
• Schedule appointments, meetings, depositions, and other meetings for an attorney.
• Assist in scheduling of seminars, industry dinners or luncheons, and other functions as requested.
• Work closely with other staff members in a team-familiarized manner.
• Work closely with paralegals for maintaining structured and comprehensive file indexes and case files.
• Proofread legal documents as required.
• Provide support to the Legal Team in a high volume, time-sensitive atmosphere.
• Provide service updates; client status updates; follow-up on outstanding documents and or services.
• Coordinate with title contacts to complete outstanding tasks such as recordings; missing documents.
• Draft and generate pleadings such as Complaints; Motions; Notice of Hearings; Affidavits; Defaults; Notice of Actions; Notice of Publications.
• Assist with check down of closed, active, and hold files including forwarding invoices of foreclosures fees and costs.
• Manage and organize production of documents; identify privileged documents.
• Generate reports and follow-up on identified outstanding tasks.
• Perform other duties and responsibilities as needed.

Requirements

• Minimum High School diploma or equivalent; Secondary education or some college a plus.
• Minimum 3-5 year Litigation Paralegal experience or general knowledge of litigation/bankruptcy proceedings.
• Certified Paralegal a plus.

Skills

• Must have a positive attitude and be a team player.
• Provide legal support to attorneys and team.
• Manage a portfolio of files for clients.
• Excellent verbal and written communication skills.
• Ability to communicate with clerks or Judges in various courts, defense attorneys.
• Excellent customer service (internally and externally).
• Self-starter with good time-management abilities.
• Balance team and individual responsibilities; contribute to building a positive team spirit.
• Demonstrate accuracy and thoroughness; look for ways to improve and promote quality.
• Exceptional organizational skills; ability to multi-task and be adaptable to change.
• Ability to read and write for proofreading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Good understanding of policies and procedures of law.
• Ability to transcribe correspondence and reports, legal documents.
• Ability to operate computer, fax machine, scanner, photocopier, typewriter, and telephone.
• Strong written and oral communication and interpersonal skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently required to sit, talk, or hear.
• Occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Normal office working conditions, with quiet to moderate noise level within the work environment.

All applicants applying for U.S. job openings must be authorized to work in the United States. No employment sponsorship or support will be given for this position.