Paralegal

About the Role

The Corporate Real Estate Paralegal provides comprehensive legal support to the General Counsel, managing complex real estate transactions, corporate governance, contract lifecycles, and litigation.

Responsibilities

• Real Estate Transactions
  • Transaction Management: Oversee real estate acquisitions, dispositions, and financing transactions from inception to closing; track transactions and critical dates.
  • Closing Coordination: Prepare closing checklists, coordinate with escrow agents, compile closing books, and manage post-closing deliverables.
  • Due Diligence: Review and analyze title commitments, exception documents, property surveys, zoning reports, and environmental assessments.
  • Lease & Contract Administration: Draft, review, and organize commercial leases, amendments, non-disclosure agreements, and vendor contracts.
• Corporate Governance
  • Form and maintain corporate entities (LLCs, LPs), draft operating agreements, and manage annual state filings.
  • Manage corporate governance documents, maintain a central database, and track critical deadlines.
  • Regulatory Compliance: Monitor local zoning laws, property taxes, and land-use regulations.
  • Department Administration: Track legal bills and outside counsel, and maintain the legal department's digital filing system.
• Investor Relations & Fund Administration
  • Investor Onboarding: Manage subscription agreements, investor questionnaires, and Know Your Customer (KYC/AML) verification processes.
  • Capital Calls & Distributions: Coordinate with finance teams to draft, track, and issue capital call notices and distribution updates to investors.
  • Compliance Filings: Assist the General Counsel with SEC regulations, blue sky laws, Form ADV, and Form D filings for real estate funds.
  • Investor Communications: Prepare quarterly reports, investor presentations, and annual general meeting (AGM) legal materials.
  • Portal Management: Maintain the secure investor relations portal, ensuring all financial statements and tax documents (K-1s) are securely uploaded.
• Litigation Support
  • Manage real estate litigation files from inception to resolution.
  • Maintain a central database for active real estate disputes and track critical deadlines.
  • Discovery Management: Oversee the e-discovery process, including document review, redaction, and organizing documents and communications.
  • Outside Counsel: Track budgets, billing, and case status updates; communicate with external law firms as required by the General Counsel.
  • Legal Research: Conduct factual investigations and legal research using platforms like Westlaw or LexisNexis to evaluate litigation risks and rights.

Requirements

• Education: Bachelor’s degree or an ABA-approved Paralegal Certificate preferred.
• Experience: Minimum of 4-6 years of commercial real estate paralegal experience blending commercial real estate law with corporate governance and investor relations (in-house or top-tier law firm).
• Skills:
  • Proficient in reviewing complex title and survey documents.
  • Technical Skills: Proficiency with investor management software (e.g., AppFolio Investment Management, IMS) and entity management portals.
  • Core Competencies: Strong organizational skills, high attention to detail, and ability to manage multiple transactions simultaneously. Extreme discretion regarding material non-public information (MNPI), meticulous editing skills, and strong cross-departmental communication.