Paralegal

Responsibilities

• Reviews title and HOA governing documents and resolves title defects, liens, and other closing blockers to support clean, insurable title and timely closings.
• Drives the residential acquisition closing process for assigned market(s) from contract execution through closing and post-close completion.
• Captures and coordinates with closing counsel, escrow/title companies, and brokers; manages deadlines and deliverables; and reviews, quality-checks, and compiles title, HOA, and closing documents required to close on schedule and meet internal transaction standards.
• Partners with the Acquisitions/Dispositions team, Legal, and Asset Management to escalate risks and drive issues to resolution.
• Performs due diligence review and file control. Reviews title commitments, exceptions, requirements, and recorded documents; confirms required supporting documents are obtained; and maintains complete, organized, audit-ready transaction files aligned to internal controls and naming/filing standards.
• Drives curative resolution to deliver clean, insurable title. Coordinates payoffs, releases, satisfactions, corrective instruments, and other requirements needed to clear liens, defects, and closing blockers; tracks open items through resolution; and escalates high-risk issues to Legal and transaction leadership.
• Reviews HOA governing documents for leasing and occupancy restrictions and identifies requirements that impact rental operations (e.g., rental caps, approval processes, fees/fines, occupancy rules).
• Maintains monitoring of HOA updates when applicable and flags changes with potential legal/operational impact to internal stakeholders.
• Participates in transaction and pipeline meetings with Acquisitions/Dispositions, Asset Management, and Legal. Provides clear status updates, identifies recurring issues, and implements process improvements that reduce cycle time and rework.
• Follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary.
• Supports and participates in the safety program, both for self-protection and the protection of other employees, by reading and abiding by all requirements in the Safety Manual and Injury Illness Prevention Program (IIPP).

Requirements

• High school diploma or GED required.
• Bachelor’s degree preferred or equivalent work experience in a law firm or corporate legal department.
• 3+ years of paralegal experience in a law firm or corporate legal department, with demonstrated ability to manage complex matters, apply legal concepts, and learn new substantive areas quickly.
• Experience with residential real estate transactions, title review, escrow coordination, or closing processes is a strong plus but not required.
• Paralegal certificate preferred; will consider equivalent combination of education and directly related experience.
• Experience with contract review and transaction correspondence; light drafting exposure a plus.
• Proficiency in Microsoft Word and Excel required.
• Active Notary Public preferred.
• Strong written and verbal communication; summarizes issues, risks, and next steps clearly.
• Strong organization and follow-through in a deadline-driven, multi-transaction pipeline.
• Manages assignments independently with minimal supervision, while coordinating across internal teams and external escrow/title partners to drive issues to resolution.
• Maintains confidentiality and exercises good judgment with sensitive information.
• Applies strong critical thinking to identify risk, connect issues across documents, and determine the right path to resolution.
• Proactively communicates status, risks, and dependencies; keeps stakeholders aligned and reduces last-minute surprises.
• Continuous-improvement mindset; identifies recurring issues and supports process changes that reduce cycle time and rework.
• Detail-oriented with practical prioritization; escalates risks appropriately.

Compensation

The anticipated pay range/scale for this position is $38.54 to $48.16 Hourly. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience.

Perks and Benefits

• Medical, dental, and vision insurance.
• Flexible spending accounts and/or health savings accounts.
• Dependent savings accounts.
• 401(k) with company matching contributions.
• Employee stock purchase plan.
• Tuition reimbursement program.

Background Check

Background check required.

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