Paralegal

Summary Of Position Responsibilities

The Paralegal provides administrative and substantive legal support to the Legal Affairs Division, including the CEO, outside counsel, and other authorized leaders. This is a full-time, in-office position based in Baltimore, Maryland. The role supports legal document preparation, contract coordination, compliance tracking, legal file management, records requests, case management, and litigation support across Enterprise Management and its affiliated companies.

Scheduled Duties And Responsibilities

• Prepare, format, proofread, and organize legal documents including contracts, NDAs, MOUs, amendments, pleadings, legal correspondence, compliance certifications, affidavits, and other legal forms.
• Aid with preliminary contract and legal document review to ensure completeness, consistency, proper formatting, and adherence to approved templates.
• Support Maryland-based legal workflows, including case file organization, litigation deadline tracking, records requests, document routing, and coordination with outside counsel.
• Assist with Maryland court-related administrative tasks, including document preparation, filing coordination, docket tracking, and e-filing support when applicable.
• Maintain document control systems including Google Drive, Legal Dropbox, Adobe PDF tools, and legal case management or workflow platforms.
• Organize and maintain legal files including vendor agreements, corporate records, litigation records, regulatory documents, contracts, correspondence, and internal legal records.
• Receive, categorize, and route legal correspondence, subpoenas, records requests, scanned documents, and other legal materials for review by authorized legal personnel.
• Track contract deadlines, court dates, renewal schedules, regulatory filing deadlines, response deadlines, and legal obligations using shared calendars and task management tools.
• Cook up meetings and maintain communication logs with outside counsel, legal advisors, consultants, clients, vendors, and internal departments.
• Aid with client intake coordination, document collection, and preparation of intake materials for legal review.
• Aid with records retrieval, document production, discovery coordination, and litigation support activities when required.
• Aid with preparing documentation required for regulatory compliance, organizational filings, corporate governance, and business-related legal matters.
• Maintain strict confidentiality of all legal, financial, personnel, client-related, business, and privileged information.
• Provide in-office administrative and operational support to legal and executive leadership while maintaining responsiveness, professionalism, and accountability.

Unscheduled Duties And Responsibilities

• Aid with legal research related to contracts, Maryland legal processes, regulatory compliance, corporate records, litigation support, and case-related documentation.
• Support contract review processes by identifying missing information, summarizing key provisions, and flagging items for attorney or leadership review.
• Participate in special legal projects including contract audits, organizational filings, corporate record updates, compliance initiatives, litigation support projects, and internal legal risk management activities.
• Serve as a liaison between internal departments, outside counsel, vendors, clients, consultants, and leadership when coordinating legal documentation.
• Maintain and update legal templates, compliance trackers, intake forms, contract logs, legal reference materials, and internal filing systems.
• Aid in reviewing filings and documentation for completeness, accuracy, formatting, and required attachments prior to submission.
• Support the internal documentation of legal risk management activities, compliance follow-up, and legal workflow improvements.
• Provide administrative assistance to executive staff upon request.
• Identify process improvement opportunities in legal document management, legal workflow automation, contract tracking, filing systems, and case coordination processes.
• Perform other related duties as assigned by legal leadership, executive leadership, or authorized supervisors.