Paralegal Assistant - Corporate

About the role

The Paralegal Assistant supports paralegals and attorneys by handling routine tasks and ensuring timely completion of legal work. This role is based in our Tampa office.

Responsibilities

• Provide clerical and administrative support to paralegals and attorneys under direct supervision.
• Gather, compile, organize, file, retrieve, and distribute physical and electronic documents using established firm systems and procedures.
• Prepare and maintain case- and transaction-related files, including indexing, labeling, numbering, and active file maintenance.
• Aid in the preparation of materials such as files, exhibits, binders, and document sets for trials, hearings, depositions, mediations, arbitrations, closings, and other practice group-specific events.
• Support document production and filing activities, including compiling documents for court or regulatory filings, monitoring status, and distributing copies as directed.
• Handle routine document tasks such as converting files to required formats, drafting indexes or tables of contents, and saving documents to designated repositories.
• Address basic administrative and case-support tasks, maintain confidentiality, and escalate more complex matters to paralegals or attorneys as appropriate.
• Collaborate within a team environment while following established guidelines and instructions.
• Perform special projects and duties as assigned.

Requirements

• Knowledge of or ability to learn Microsoft Office Suite or Microsoft 365.
• Strong document management and organizational skills, including filing, indexing, labeling, numbering, and maintaining physical and electronic records.
• Attention to detail when compiling, organizing, reviewing, and preparing documents and binders.
• Proficiency in routine document tasks such as converting documents to required formats (e.g., Word or Excel to PDF) and saving files to designated repositories.
• Ability to work collaboratively in a team environment and communicate effectively with paralegals, attorneys, and support staff.
• Ability to work under direct supervision while meeting deadlines and supporting multiple assignments as directed.
• Ability to handle basic issues independently and escalate more complex matters appropriately.

Qualifications

• Bachelor’s degree.
• 1 - 3 years of experience.
• Experience performing document organization, filing, and case or transaction support activities.

Benefits

• Comprehensive medical (PPO and HDHPs), dental, and vision plans including coverage for domestic partners.
• Life and AD&D insurance.
• Short and long-term disability insurance.
• Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
• FSAs for dependent care.
• Health advocacy services.
• Behavioral health and counseling resources for all family members.
• 401(k).
• Profit sharing.
• Backup dependent care.
• Senior care planning support.
• Resources for individuals with development disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.