Outreach Specialist

Responsibilities

• Market & bench building:
  • Build and continuously expand TriArc’s qualified trade partner database by trade, geography, capacity, and performance.
  • Conduct ongoing prequalification (financials, safety, workload, bonding) in coordination with Accounting.
• Bid strategy & scheduling:
  • Publish the rolling Bid Calendar.
  • Align milestones with Estimators/PMs and owners/architects.
  • Break down drawings/specs into clear trade packages; assign scope sheets and alternates.
• ITB execution:
  • Prepare Invitation to Bid packages (drawings, specs, addenda, bid forms, alternates, due dates, delivery method).
  • Post to BuildingConnected; segment targeted lists; personalize top-tier outreach.
• Relentless follow-up:
  • Follow a 3-touch cadence (Day 1 email + Day 3 call/text + Day 5 confirmation) and pre-deadline “nudge” to secure commitments.
  • Track interest/no-bid reasons; backfill gaps early; escalate risk areas to Estimating.
• Bid intake & leveling:
  • Receive bids, confirm inclusions/exclusions, and level against scope sheets; flag outliers and VE options.
  • Package a clean Bid Leveling Matrix for Estimators/PMs with award recommendation.
• Data & feedback loops:
  • Score and rate trade partner performance post-award (price accuracy, quality, safety, schedule).
  • Run post-bid debriefs; capture lessons learned to refine future ITBs.
• Brand & relationship:
  • Be TriArc’s front door for subs: fast answers, fair process, respectful communication, and values-based partnership.

Required Traits & Skills

• Excellent Communication Skills
• Hunter mentality: proactive, persistent, upbeat on the phone; comfortable making 30–50 quality contacts/day in peak cycles.
• Construction fluency: understands typical scopes (CSI divisions), alternates, addenda, and gaps that derail bids.
• Process discipline: lives in checklists, documents everything.
• Communication: crisp writing, professional phone presence, tact with hard-bid deadlines.
• Values fit: Do what you say Do the right thing Gumption Stick-to-itiveness Passion/Enthusiasm.
• Nice-to-have: Customer Service / Appointment Setting experience, GC pre-con/bid desk experience or supplier/manufacturer rep background, Existing DFW sub network across interiors, ground-up flex/industrial, retail shells.

Technical Requirements

• Computer: Intel i5 processor or equivalent with at least 8GB RAM
• Internet: Minimum 50 MBPS download speed
• Dual Monitor is required
• Noise cancellation headset
• HD Cam (Clutter Free, Ideally Plain Well-lit background)

Job Details

• Job Type: Full-time (40 hours per week)
• Schedule: Monday to Friday 8:30 AM – 4:30 PM CDT - Monday to Friday 9:30 PM - 5:30 AM PHT
• Salary Range: PHP 70,000 – 90,000 monthly, depending on experience.

Application Instructions

Fill out the application form: here. After submitting the form, click the apply button and send us a short message on why you would be a good fit for the role.