Out-of-School Time Floating Site Coordinator

Position Summary

The Floating Site Coordinator plays a critical role in ensuring consistency, safety, and quality across out-of-school time program sites by providing short-term coverage during Site Coordinator absences. This role requires the ability to step into different school-based programs on short notice, quickly assess site needs, and ensure smooth day-to-day operations while maintaining compliance with all licensing and organizational standards.

Essential Functions

• Step into Site Coordinator coverage as needed, often with limited notice, and assume responsibility for day-to-day site operations.
• Implement existing site schedules and lesson plans, or facilitate pre-prepared lessons and activities when plans are unavailable.
• Maintain a safe, clean, and engaging environment while actively supervising students.
• Support students’ behavior using organization policies, procedures, and any existing behavior plans.
• Afford students with personal hygiene needs as required, including toileting assistance, handwashing, diaper changes, etc.
• Engage students through games, play, conversation, and structured activities that promote positive behavior and learning.
• Communicate with parents as needed during coverage, including sharing positives and addressing concerns.
• Ensure safe student dismissal and transportation, including filling in for van driving as needed and completing required van driver training.

Communication & Continuity

• Communicate clearly with on-site staff about expectations, schedules, and daily responsibilities.
• Provide timely, thorough handoff communication to the permanent Site Coordinator detailing: Student attendance and enrollment changes, Staffing issues or absences, Behavior incidents or parent communication, Safety, maintenance, or supply needs.
• Communicate promptly with supervisor regarding staffing ratios, safety concerns, or incidents requiring escalation.

Record-Keeping

• Maintain site binders with necessary student information.
• Accurately record student attendance and communicate any changes in enrollment.
• Accurately maintain snack records and other required reporting.

Supervisory Review and Approval

• Complete annual reviews for Youth Development Professionals.
• Report any staff absences to Out-of-School Time Operations Manager.
• Monitor staff levels to maintain appropriate staff to child ratios and immediately report any staffing issues to Out-of-School Time Operations Manager.

Other Duties

• Attend scheduled meetings and required trainings.
• Complete all trainings required by licensing and organization within identified timeframe.
• Report any safety, maintenance or equipment concerns as soon as possible.
• Maintain high level of confidentiality with sensitive information.
• Report any instances (or suspected instances) of child abuse and neglect to proper authorities.

Qualifications

• Education: A high school diploma or GED is required. Preferred education includes one of the following: Bachelor’s Degree in education or human development OR A valid Child Development Associate (CDA) credential, or a similar credential with emphasis in the care of school age children, and one year of verifiable experience caring for and supervising four or more school-aged children OR Two years of college coursework in the field of education with emphasis in the areas of preparing and implementing lesson plans, human growth and development, behavior management, interpersonal communication, art education, music education, physical education, and recreation.
• Experience: You need to have worked for one year taking care of at least four kids who are old enough to go to school. This work should have been done in a child care setting, like a daycare or after-school program, and the kids you looked after shouldn’t be your own family members.
• Skills: Ability to establish and maintain working relationships with school administrators, personnel, students, parents and the public required. Excellent communication skills, both verbal and written required. Ability to make decisions quickly and independently and have appropriate discretion to know when guidance is needed required.
• Licenses: Valid driver's license and reliable transportation.