Out-of-School Time Assistant Site Coordinator

About the Role

The Assistant Site Coordinator plays a key role in maintaining a safe, clean, and inviting environment within the out-of-school time program. This role involves supervising and supporting elementary students to ensure their safety, well-being, and positive development. The Assistant Site Coordinator assists the Site Coordinator with daily and weekly schedules, leads activities, and engages with students through lessons and play. Responsibilities include behavior management, daily parent communication, and record-keeping tasks such as student information, attendance, and snack records.

This position fosters an inclusive environment, upholds confidentiality, and serves as a positive role model while contributing to a supportive team atmosphere.

Responsibilities

• Maintain a safe, clean, and inviting out-of-school time environment in compliance with all licensing standards.
• Ensure active supervision of students, defined as being close enough to see, hear, and intervene with students.
• Actively engage with students through games, play, conversation, and other activities.
• Plan and facilitate a minimum of four lessons per month.
• Assist students with personal hygiene, which may include diaper changes, toileting assistance, and handwashing.
• Support students and implement consequences as identified in the organization’s policies and any written behavior plans.
• Communicate with parents daily, including sharing positives and challenges.
• Educate parents on check-in/out processes, enrollment, and other procedures.
• Ensure safe transportation home for students, which may include completing van driver training or filling in to provide transportation via agency vehicle in case of staff absence.
• Monitor staff levels to maintain appropriate staff-to-child ratios and report any staffing issues immediately.
• Assist the Site Coordinator in maintaining site binders with necessary student information.
• Accurately record student attendance and maintain snack records and other required reporting.
• Attend scheduled meetings and required trainings.
• Complete all trainings required by licensing and the organization within identified timeframes.
• Report any safety, maintenance, or equipment concerns as soon as possible.
• Maintain a high level of confidentiality with sensitive information.
• Report any instances (or suspected instances) of child abuse and neglect to proper authorities.
• Perform other duties as assigned.

Qualifications

• Two years of college coursework in the field of education, or a valid Child Development Associate (CDA) credential, or a similar credential with emphasis in the care of school-age children.
• Two years of verifiable experience caring for and supervising four or more school-aged children, or equivalent education and experience combined.

Skills

• Ability to establish and maintain working relationships with school administrators, personnel, students, parents, and the public.
• Excellent verbal and written communication skills.
• Ability to make decisions quickly and independently, with appropriate discretion to seek guidance when needed.

Physical Demands

• Ability to stand, walk, sit, manually manipulate, reach outward and above shoulders, speak, climb, crawl, squat, kneel, and bend on a daily basis.
• Capability to lift, carry, push, or pull up to 50 lbs on a daily basis.

Schedule

Part-time, 25 hours per week. Monday–Friday, approximately 1:00 PM – 6:00 PM.