OUA Budgets and Capital Expenditures Business Professional (Limited-Term)

About the role

The position provides secondary support to the Manager OUA Budgets and Capital Expenditures for procurement, contracting, and financial transactions related to OUA planning, design, and construction projects.

Responsibilities

• Manage and/or handle a variety of financial transactions, including requisitions/POs, invoices for OUA-managed projects, and for the OUA and Space Management departments using UGAmart, UGA Financials, Works, DocuSign, and Projecto.
• Obtain and input chartstrings, document funding sources, review and process change orders, amendments, project-related requisitions, and update with additional fund source information as needed.
• Cook with OUA Project Managers, GSFIC’s Project Executives, and/or UGA departmental leaders to review project budget status.
• Establish OUA projects in UGA Financials Project Costing.
• Aid with day-to-day operations in order to maintain project budgets for all planning, design, and construction projects in Projecto, reconcile regularly with UGA Financials and/or E-Builder, and meet with project managers to discuss as scheduled.
• Process invoices for projects and spend down funds as appropriate for each project set of funding sources.
• Obtain approval from Project Manager and then set up allotments in E-Builder for GSFIC projects.
• Provide allotment information to the Asset Management Office so they can request reimbursements for GSFIC expenditures.
• Stay current on UGA and USG business processes such as UGA procurement processes, contracting, and GAAP standard implementations.
• Interact with the OUA Contracts Professionals and prepare contracts as needed.
• Communicate with Assistant Procurement Officers and/or Senior Procurement Specialists re: any issues involving Procurement procedures and processes.
• Be knowledgeable of a variety of other documented processes and be able to provide redundant support to the Manager OUA Budgets and Capital Expenditures if needed.

Requirements

• Bachelor’s degree in a related field or equivalent and 5 years of professional experience.
• Knowledgeable and complies with applicable policies and procedures related to accounting records and financial statements for design and construction-related transactions.
• Understands procurement and is knowledgeable of UGA processes.
• Able to lead budget balancing and reconciliation meetings with internal and external stakeholders.
• Communicates well with a wide range of constituents and is customer service-oriented.
• Skilled and proficient with a variety of software programs, including Projecto, UGA Financial Management System, E-Builder, UGAmart, UGA Budget Management System, DocuSign, OneUSG Connect, Works, etc.
• Ability to propose, evaluate, and implement efficiency improvements.

Qualifications

• Physical Demands: Sit at computer for long periods of time.
• Driving Responsibility: No.
• Position of Trust: Yes.
• Operation, Access, or Control of Financial Resources: Yes.
• Financial Resources: Yes.
• P-Card: No.
• Essential Function: No.
• Direct Interaction or Care of Children Under 18: No.
• Security Access: No.
• Financial Resources: Yes.
• Direct Patient Care: No.
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