Accounting Assistant I/II - Limited Term

About the role

The City of Healdsburg's Finance Department is currently recruiting to fill one full-time, limited term Accounting Assistant I/II position. This limited term position has a 1 year assignment duration.

Responsibilities

• Process payments for City services
• Provide customer service in person at counter as assigned, via email, mail and on the phone
• Receive utility and other payments, issue receipts, balances cash receipts at the end of the day
• Make computer entries and enter data including utility payments, meter readings, charges
• Process collection notices including reminder notices, delinquency notices, and turn-off notices
• Post cash and credits to a variety of financial records; balance payment records; generate and reconcile various reports; maintain subsidiary ledgers, auditing and reconciling reports and information posting data as required
• Review invoices and related documents; reconcile differences; verify authorizations; distribute invoices to other departments for coding and approval; prepare accounts payable for payment; research and assemble information from a variety of sources for completion of forms or the preparation of reports
• Process checks for payment; create POs and contracts that have been approved; process and mail out 1099’s
• Perform general office support duties including filing, typing and other clerical duties as assigned
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service
• Foster an environment that embraces diversity, integrity, trust, and respect
• Be an integral team player, which involves flexibility, cooperation, and communication

Requirements

Placement of the individual at a particular level will be based on a combination of factors including education, experience, and certifications.

Ideal candidates will have experience with the Office 365 suite, standard office equipment and phone systems, cash handling, and customer service.

Bilingual skills in English and Spanish are highly desirable.

Qualifications

• Knowledge Of: Methods of basic recordkeeping Principles of basic accounting bookkeeping. Basic office procedures and cash handling. Principles of providing customer service in person, on the phone or via email.
• Ability To: Maintain and organize accurate accounting, billing and related records; review reports; and provide customer service.
• Experience And Training: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Some responsible customer service, accounting and office support experience is desirable. Training: Equivalent to the completion of the twelfth grade.

Skills

Knowledge Of: Basic government accounting principles, financial record keeping processes. Billing processes used for utility and related municipal services provided to residential and commercial customers. Relevant local, State, and Federal laws, rules and regulations related to area of assignment.

Ability To: Maintain and organize detailed and accurate accounting, billing and related records; issue notices and bills; create and review detailed reports; and provide customer service.

Experience And Training: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Two years of responsible experience similar to an Accounting Assistant I with the City of Healdsburg. Training: Equivalent to the completion of the twelfth grade.

Benefits

Not specified

Pay

Not specified

Schedule

Not specified