Operations Staff Assistant

The Division of Undergraduate Education is a student-centered department committed to enhancing the undergraduate academic experience through innovative teaching, advising, and student interventions. Our team fosters inclusive environments and collaborates across disciplines to support student success.

About the role

We seek a Staff Assistant to join our dynamic team. This position supports various programs within the Division, focusing on customer service, office management, and administrative tasks.

Responsibilities

• Coordinate office operations, including reception, waiting areas, and collaborative spaces.
• Manage purchasing and payment processes for Undergraduate Advising Services units.
• Schedule and supervise undergraduate and graduate student assistants.
• Respond to visitor inquiries and manage room and equipment reservations.
• Support administrative and logistical needs of units, including event coordination and project management.
• Prepare and oversee hiring paperwork for student staff, graduate students, and instructors.
• Assist with student employee hiring and compensation paperwork.
• Perform other duties as assigned.

Requirements

• Bachelor's degree (or foreign equivalent)
• Two (2) full-time years of progressively responsible administrative experience
• Experience organizing and managing programming, events, and projects
• Experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and/or Google applications
• Experience with purchasing, processing expenditures, and office management functions

Preferred Qualifications

• Experience working in a higher education environment
• Project management experience
• Working knowledge with systems and database management
• Experience interacting with a diverse student population in an academic environment
• Supervisory experience (professional, student, or volunteer supervision of others)