Operations Assistant

Explico · Denver, CO · 1 mo ago

Management$55k–$70k/yrFull-time

About the role

We are seeking an Operations Assistant at our Denver office in Englewood, Colorado. This is a full-time, in person position from 8 AM to 5 PM, Monday through Friday. The salary range is $55,000 to $70,000 annually depending on experience.

What You’ll Do

The primary responsibility of this position is to support the technical and executive staff from an operations standpoint. We are seeking a high-energy, proactive Operations Assistant to anchor our Denver office. This is not a passive "wait-for-the-phone-to-ring" role. As a young and fast-growing organization, we are still building many of our systems. We need someone who takes initiative, actively identifying operational gaps and filling them before being asked.

Core Responsibilities

Daily Operations & Facilities Management:
- Front Desk Presence: Greet and route people on the phone and in-person with friendly professionalism.
  - Office Stewardship: Keep conference room and common areas clean, organized, and ready for use.
    - Mail & Logistics: Coordinate and route incoming mail; prepare outgoing mail and packages.
      - Inventory Control: Inventory and purchase materials, supplies, and snacks.
        
        Facilities & Errands: Manage facilities and equipment, interact with service providers, and run office errands.

Executive & Business Support:

Communication Hub: Communicate with employees, clients, and other individuals to answer questions and disseminate information while monitoring the general email.
- Schedule Coordination: Schedule meetings and arrange travel.
Finance Administration: Handle basic financial duties, including expense entry.

Operational Impact: Assist with business operations and tackle other duties as assigned to help wherever help is needed.

Performance Expectations

First 90 Days: Ownership & Integration
- Master the day-to-day rhythm of the front desk, ensuring a seamless, welcoming experience for all visitors and staff.
  - Build positive working relationships with local technical staff, executives, and key service providers.
First 180 Days: System Optimization & Autonomy
- Demonstrate complete autonomy in managing travel, expense entry, and meeting coordination.
  - Identify operational bottlenecks or inefficiencies in our current office systems and implement organized solutions.
- First 365 Days: Operational Excellence & Career Growth
  - Anticipate the needs of the executive and technical teams, filling operational gaps seamlessly before they disrupt work.
    - Serve as the undisputed backbone of Denver office operations, recognized for maintaining a highly efficient, organized, and welcoming workspace.
  - Partner with leadership to shadow, learn, and cross-train in other specialized operational functions that align with company growth and your career goals.

Who You Are

A Helpful Team Player: Good teams make you better and you make good teams better. You find enjoyment and fulfillment in working with others in a supporting role and want to work in a place where everyone is on the same team, celebrating each other’s successes and supporting each other through failures.
- Organized and Attentive to Detail: You use tools to track your to-do’s and calendar appointments. You know the importance of time management and are adaptable to priorities when working against multiple deadlines. You focus on both the big picture AND the little picture, and you use proper grammar and punctuation when communicating.
Strong Communicator: You recognize communication as an opportunity to connect and develop a team. You recognize its importance to the development of a company culture, and you are willing to collaborate through active listening and sharing.

Experience & Software Profile

Experience: 0 to 4 years working in areas related to administration and operations.
- Educational Background: An associate or bachelor’s degree in a related field is a plus.
Operating Systems: Comfortable in Mac OS and Windows.
- Software Proficiency: Highly proficient in the Microsoft Office Suite.
Bonus: Previous experience in Daylite, QuickBooks Online, Expensify, or Basecamp.

What We Offer

Salary of $55,000 – $70,000 per year, commensurate with experience, with an annual bonus opportunity.
- Paid time off (10 holidays, 15 vacation days, 10 sick days).
Paid time off (10 holidays, 15 vacation days, 10 sick days).
- Full healthcare coverage (medical, vision, and dental).
Life and disability insurance.
- Employee assistance program.
Mentorship and professional development.
- Supportive team and a collaborative culture.

To apply, please follow the step-by-step instructions in the application form below. After submitting the form, you will receive a link to Wonderlic Select. The assessment takes approximately 35-50 minutes to complete, with the first of three sections being timed. We look forward to receiving your application!

Applications will be accepted through July 12, 2026.

Explico is an equal opportunity employer, including disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or other protected characteristic. To request disability accommodations during the application process, please call Explico’s main line at 248-731-5197 and ask to speak with Human Resources.