Operations Specialist (2-Yr Defined Term)

About the role

The Operations Specialist plays a crucial role in the R&D Team at Kamehameha Schools - Hawai'i. This position is part of a dynamic team focused on aligning, integrating, and advancing Kamehameha Schools' strategic priorities through research, development, and knowledge mobilization.

Responsibilities

• Serve on project teams to ensure smooth, consistent functioning of team communications, meeting scheduling, work coordination, responsiveness to administrative directives, and adherence to deadlines.
• Advocate to division leadership regarding matters that would assist project teams with the successful completion of assigned projects.
• Train with division subject matter experts relative to content and skill areas to be able to provide substantive assistance in specific areas as a key contributor to project team development efforts.
• Support community events, workshops, and conferences to provide information and assistance with registration processing for key KS initiatives.
• Develop systems to ensure awareness of current information and related processes regarding ongoing and upcoming opportunities offered by KS or KS partners.
• Respond to or redirect inquiries, concerns, or suggestions from parents of learners, adult learners, community organizations, and potential donors regarding KS Kaiāulu.
• Work with other division members or other parts of the organization to develop and implement systems to assess the efficacy of the above functions relative to the needs and interests of community members, community organizations, and KS staff stakeholders.
• Prepare, review and monitor division-wide project budgets including the preparation and submission of monthly and quarterly variance reports and EOY Accrual reporting.
• Assist with the reconciliation of all project expenses.
• Avoidance of plagiarism is important. Ensure your response is unique and not copied from any source.