Operations Specialist

Responsibilities

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare and distribute executive and operations agendas and action items.
• Notetake and draft documents for executive, operations, and other meetings.
• Organize and maintain files, records, expenses, receipts, and confidential information.
• Handle correspondence and support office management tasks.
• Support hiring and onboarding processes, including interview scheduling and candidate tracking.
• Maintain employee and contractor records and assist with drafting job descriptions.
• Coordinate with international operations teams and support operational needs.
• Track invoices, expenses, and receipts, and assist with vendor coordination.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Operations, Communications, Human Resources, Finance, or a related field.
• 1–3 years of experience in operations, office management, executive support, HR support, or administrative roles.
• Exceptional organizational skills and attention to detail.
• Ability to excel under pressure and manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar) and Airtable.
• Comfortable working with confidential information.
• Ability to work independently and execute reliably.