Operations Project Coordinator

About the role

Assist the Stadium Operations Department with the coordination and management of Capital Improvement and Large Repair & Maintenance (R&M) Projects.

Responsibilities

• Assist Stadium Operations Department with the coordination of Capital Improvement and Repair & Maintenance (R&M) projects of all sizes, as assigned:
  • Develop budgets and estimate accurate project costs
  • Administer projects during entire lifecycle from design concept through completion
  • Work with design engineers or architects as necessary, required, or assigned
  • Develop detailed written scopes of work and request for proposals (RFP’s) on behalf of MBS
  • Develop detailed MOP’s (method of procedures) for critical system projects, when required
  • Coordinate and conduct pre-bid walk-through’s as necessary or required, dictated by size of project
  • Manage the bid tab, award, & procurement (P.O.) process
  • Provide construction progress logs and status reports on a regular basis
  • Coordinate all project elements: sub-contracts, change orders, inspections, permits, certificates of insurance, etc.
  • Open and close jobs daily; coordinate activities with contractors and stadium security
• Lead multiple concurrent projects while maintaining high efficiency and tight deadlines when balanced against a highly demanding events schedule
• Review and manage project schedules; coordinate with stadium event schedule through Events Manager to ensure there are no conflicts
• Proactively identify, assess, and resolve project risks and issues to keep the project on schedule and within budget
• Manage, prepare, revise stadium AutoCAD files
• Maintain and update stadium drawings to streamline special event bid processes and support others with their drawing requests
• Collect, assemble, organize and file close-out documents for each R&M or Capital Improvement Project:
  • Submittals and shop drawings
  • O&M Manuals
  • Finish schedules, samples, technical documents
  • Warranties
  • As-built drawings
  • CAD’s or other relevant drawing files
• Coordinate R&M and Capital Improvement file management and/or recordkeeping activities:
  • Work seamlessly within Project Management software system to ensure real-time recordkeeping and collaboration among project team
  • Maintain a master file for each Capital Improvement Project that contains:
    • Copies of RFP’s, Bid Tabs
    • Certificates of insurance for G.C. and all related sub-contractors
    • All related purchase orders
    • All related change order requests and/or approvals
    • Approved requests for payments
    • All related invoices
    • Any other relevant project data to assemble a complete project file
• Contribute to the success of the Stadium Operations Department:
  • Assist in preparation of 5-Year Capital budgets and future R&M and Capital Improvement Projects, working with Engineering, Conversions, Grounds, Sustainability, and Housekeeping
  • Assists with outside department measurement requests, as needed
• Assist as necessary or required on event days, such as professional football, soccer, concerts, lacrosse, college football, etc.
• Assists with ice & snow management activities, when required

Requirements

• Minimum B.A. degree with concentration in project or construction management
• 1-3 years project management experience in a building or project over 1 million square feet
• In-depth working knowledge of AutoCAD or Revit/BIM, CAD Certification is advantageous
• In-depth knowledge of commonly used construction terms, materials, procedures, and concepts
• Familiarity with IBC (international building code); NEC (national electric code) and NFPA (national fire protection association) standards
• Proficiency in Microsoft products including Word, Excel, PowerPoint; experience with MS Project; knowledge of Gantt charts is a must
• Excellent communication skills and ability to adequately present concepts and projects in meetings, presentations, and walkthroughs with external stakeholders
• Proven ability of strong organizational and time-management strategies to balance competing priorities around a high-demanding event schedule
• Team player who can build lasting, productive relationships with coworkers and third-party contractors
• Ability to work flexible hours including evenings, weekends, and holidays