Operations Maintenance Coordinator

Responsibilities

• Plan and schedule work orders in maintenance planning software, ensuring scope clarity, parts/tooling availability, LOTO, permits, and job steps are defined.
• Build and manage weekly maintenance schedules aligned with production needs, outages, and campaign plans.
• Coordinate preventive maintenance (PM) compliance, optimize frequencies based on failure data, and track PM backlog.
• Stage work packages, kit parts, and reserve shared tools and contractors ahead of execution.
• Serve as the day-of coordinator for Maintenance work: confirm job readiness, remove constraints, and align with Operations on handoffs and lockouts.
• Communicate daily priorities, equipment status, and impacts to shift leadership and stakeholders.
• Cook up and coordinate external vendors and contractors, ensuring scope, safety onboarding, and deliverables are met.
• Participate in root cause analysis (RCA) for repeat failures; capture corrective actions and standardize fixes.
• Maintain equipment master data, PM tasks, and Bill of Materials (BOM) in the Planning software; ensure accurate closeout notes and time confirmations.
• Monitor and report maintenance Key Performance Indicators (KPIs) such as PM compliance, schedule adherence, wrench time, MTBF/MTTR, backlog health.
• Identify opportunities to reduce unplanned downtime and improve spare parts strategies.
• Champion safe work practices: ensure JSA/permits/LOTO are in place for every job.
• Support audits and ensure compliance with OSHA, local regulations, and company policies.
• Lead or participate in safety meetings, near-miss reviews, and corrective action follow-up.
• Issue daily and weekly maintenance updates to Operations and leadership.
• Maintain accurate equipment history, attach photos/records, and ensure traceability of work.
• Draft clear job plans, work instructions, and shift handover notes.

Requirements

• Strong commitment to safety and regulatory compliance.
• Ability to work independently and collaboratively; self-motivated and disciplined to meet deadlines in the context of competing priorities and projects; lead and work effectively with cross-functional teams.
• Comfort operating in a fast-paced environment with the ability to successfully multi-task and meet deadlines and customer demands with a sense of urgency.
• Communicate effectively and work collaboratively across all levels of the organization, from shop floor Operators to Operations and functional leaders.
• Critical thinker with strong influencing skills; self-aware and open and receptive to feedback.
• Strong facilitation and communication skills, and a continuous improvement mindset.
• A proven change agent who fosters teamwork and has proven ability to adapt.
• Skilled in developing strategy and translating into actionable plans & driving sustainable change through influence.
• Project management skills.

BASIC QUALIFICATIONS

• Minimum of 5 years of experience in chemical manufacturing.
• Minimum 2 years’ experience as a production operator.
• Proficiency with maintenance planning software (e.g., SAP PM, Maximo, MP2) and basic MS Office/Excel.
• Working knowledge of mechanical/electrical/instrumentation systems and plant utilities.
• Strong planning, organization, and coordination skills with attention to detail.
• Clear written and verbal communication; ability to influence across departments.
• Solid understanding of LOTO, confined space, hot work, PPE, and general safety procedures.
• Must have a valid state issued driving license.
• TWIC Card.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
• Willingness to work flexible schedules and respond to off-shift support needs as required.

PREFERRED QUALIFICATIONS

• Associate’s degree in Process Technology.
• Familiarity with P&IDs, equipment manuals, and reading electrical/mechanical schematics.
• Experience with RCA, 5-Why, FMEA, and reliability-centered maintenance concepts.
• Basic budgeting/cost tracking and contractor management experience.