Operations & Finance Manager (Tree Care Company)

Do you live within a 40-minute commute of Martinez? Are you a natural leader with experience overseeing +/-40 employees? Are you bilingual English/Spanish? If so, this opportunity may be for you.

About The Opportunity

Professional Tree Care Co. is seeking an experienced Operations & Finance Manager to lead its Martinez-based sister company. This is a fantastic opportunity for someone who thrives in a casual, family-like environment, understands the realities of field-based service work, and is ready to take ownership of a team that is eager to learn and grow. Other relevant titles may include General Manager, Managing Director, Controller, Head of Accounting & HR, Sr. Office Manager, General Contractor, or Business Manager.

About The Company

Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. The sister company you’ll lead is a financially independent entity with a fantastic reputation in the tree care industry. Many team members have 20+ years of experience and are experts in their field. We have a long list of repeat customers, an effective organic marketing campaign, and a sales staff of talented ISA-certified arborists.

Reporting to PTC’s Director of Field Operations, you will work alongside the sister company’s Field Operations Manager while overseeing all staff members and helping develop and meet annual goals.

Responsibilities

• Finance & Accounting
  • Perform all accounting functions including AP/AR, job costing, budgeting, and financial reporting
  • Manage cash flow, forecasting, and financial controls
  • Coordinate with external CPA for tax preparation and compliance
  • Ensure and report accurate tracking of labor, equipment, and project profitability
• Payroll & HR
  • Manage full-cycle payroll for a mixed hourly and salaried workforce in Contra Costa County
  • Ensure compliance with California labor laws, wage/hour regulations, appropriate use of time-keeping apps on work cell phones, overtime authorization and pay, daily rest and lunch breaks
  • Serve as the company’s point of contact for emergencies and injuries
  • Perform interviews and onboarding, manage employee records, benefits administration, E.D.D. reports, workers’ compensation, run background and DMV checks
  • Send new field candidates to get physical exams
  • Work with the parent company’s Human Resources & Payroll Manager as needed
  • Develop and enforce clear HR policies, disciplinary systems, and performance management processes
• Organizational Development
  • Lead change management initiatives with clarity and consistency in both English and Spanish
  • Build structure and accountability across both office and field teams
  • Help shape the company’s long-term operational and financial strategy
• Leadership & Training
  • Train the administrative staff to continue marketing and SEO efforts: post on social media, update and send out newsletters, contact clients for Google reviews, etc.
  • Educate inside sales staff about Plant Health Care and other services offered
  • Ensure the team is working collaboratively, sharing the workload, and making you aware of times when they need extra support or staff
  • Keep the work culture fun yet highly efficient

Requirements

• Bilingual in English and Spanish (strongly preferred)
• 5+ years of experience in management, operations management, or another leadership position, ideally in a residential service-based business (tree care, landscaping, construction, plumbing, HVAC, etc.)
• Strong accounting background with hands-on experience in payroll, financial reporting, and budgeting
• Human Resources experience, including:
  • Annual performance reviews
  • Regional compensation analysis and providing raises
  • Writing employees up and implementing Performance Improvement Plans (PIPs)
  • Processing EDD (Employment Development Dept.) forms
  • Handling Worker’s Comp. insurance and claims
  • Evaluating and rolling out annual benefits (medical, dental, optical)
  • Tracking vacation time
  • Routine check-ins with staff to ensure they’re thriving at work
• Proven ability to implement systems that hold teams accountable and improve performance
• Highly organized, decisive, and comfortable managing both people and processes

Preferred Qualifications

• Experience working in the trades
• Degree in accounting, finance, business, construction management, or a related field
• Knowledge of EOS (Entrepreneurial Operating System) or another methodology for strengthening company culture and determining the “right people in the right seats” (ala Jim Collins)

Pay

The annual compensation range is $90,000.00 to $105,000.00 based on experience and ability to speak both English and Spanish fluently.

Benefits

• Full-time, permanent, salaried position (on-site in Martinez, CA)
• PTO (Paid Time Off/Vacation), holidays, and sick days
• Health coverage with a large company contribution (after 90 days of employment)